Food and Beverage Specialist

Freelance Role: F&B Specialist

Salary

• Up to AED 25,000/month and no other benefits

Role Overview

1. Vendor Coordination Support

• Oversee day-to-day coordination of F&B vendors, including temporary pop-up vendors and permanent operators
• Monitor vendor adherence to operating hours, service standards, and reporting requirements, escalating issues to the Unit Head
• Act as a day-to-day point of contact for F&B vendors, resolving routine queries and flagging complex issues
• Identify and implement continuous improvement opportunities across service delivery, menu and product offerings, and guest flow and operational efficiencies
• Support coordination with internal teams (Operations, FM, Security, IT, MarComms) to facilitate vendor operations
• Assist in tracking vendor performance data and compiling inputs for reporting

2. Event Support & Coordination

• Facilitate logging and tracking of incoming F&B event inquiries, including catering, in-venue dining, and venue privatization requests
• Coordinate between the F&B Unit, Events team, and vendors for event delivery
• Ensure alignment between F&B operations, event delivery partners, and end-clients (menus, staffing, setup, change management)
• Provide on-site support during events as required

3. Activations & Programming Support

• Assist in the operational delivery of F&B activations aligned with the museum’s annual programming calendar
• Help translate activation plans (defined by the Unit Head) into actionable task lists and coordination documents
• Liaise with Public Programming, Events, and MarComms teams to support timely execution
• Track setup requirements, vendor participation, and timelines for activations

4. Pop-Up Programme Coordination

• Under the direction of the Unit Head, support the end-to-end coordination of the F&B pop-up
• programme:
• Maintain and update the vendor database (categories, cuisine types, onboarding status)
• Conduct outreach and support evaluation and selection of potential vendors (in collaboration with the Unit Head)
• Support onboarding administration, including documentation and compliance requirements
• Coordinate with FM, Security, and Operations on site readiness and access
• Help with on-site setup coordination during vendor launches
• Assist in preparing content briefs and coordination notes for MarComms on new vendor announcements

5. General & Administrative Support

• Provide flexible support across the F&B function as required, including:
• Maintain accurate records, trackers, and coordination documents across the F&B function
• Support reporting inputs, dashboards, and process documentation
• Provide flexible cross-functional support as required
• Undertake ad hoc tasks to support the success of the F&B department

Experience

• 3–5 years of experience in F&B operations, hospitality, events, or a related field
• Exposure to vendor coordination, event support, or operational administration is preferred
• Experience in the UAE or GCC is advantageous but not required

& Competencies

• Organized and detail-oriented with strong follow-through
• Strong operational and problem-solving capabilities
• Good communication and interpersonal skills
• Comfortable working with multiple stakeholders in a fast-paced environment
• Proactive with a can-do attitude and willingness to learn
• Basic commercial awareness (understanding of F&B operations and event logistics)
• Proficient in Microsoft Office Suite