Finance & Admin Operations

Overview

• **Location:**
• Remote | (GMT+1 to GMT+4 time zones)
• **Contract:**
• Freelance | 35h/week
• **Languages:**
• Bilingual: Fluent French and English (written and spoken)
• **Reporting to:**

Managing Director

• **Experience required:**
• 1 to 4 years in finance, admin, controlling, or operations
• **Compensation**
• : USD 2000 / month - scaling with performance/profile
• ***Want to join a fast-growing international group, work directly with the founder, and build the finance & admin backbone of a company scaling fast from the ground up?
• This is the opportunity for you.***

Prime Circle Group

Finance & Admin Operations Specialist

Your Missions

• 1.Client payments and subscriptions tracking
• Own daily tracking of multi-channel payments: Stripe, bank wires, Crypto
• Identify each day which payments were received, are pending, or are overdue, and share a clear daily report with the teams
• Verify that funds are properly received on the right accounts and wallets
• Manage monthly renewals and subscription cut-offs for clients in arrears
• 2.Invoicing and refunds
• Issue client invoices in Zoho Books and ensure accuracy (amount, currency, client, product)
• Track the full lifecycle of invoices (draft, sent, paid) and follow up when needed
• Process refund requests approved by management and ensure full traceability
• Liaise with the external accounting firm for document transmission and reconciliation
• 3.Expense and commission tracking
• Record and categorize monthly expenses (salaries, contractors, tools, banking fees)
• Prepare the elements required for monthly closing
• Verify sales team commissions and partner referral payments
• Flag any anomaly, omission, or inconsistency in real time
• 4.Process structuring and optimization
• Identify friction points and propose concrete improvements
• Contribute to the automation of repetitive tasks in collaboration with the tech team (n8n, APIs)
• Build and maintain a clean, usable client database in Notion
• Document procedures and create reusable SOPs for the team
• 5.Administrative coordination
• Track client contracts and answer first-level administrative questions
• Coordinate with front and back teams on day-to-day administrative matters
• Track, renew, and optimize SaaS subscriptions across the group
• Your growth opportunities:
• This role is built to grow with the company.
• As you take ownership of your scope, you will have the opportunity to:
• Expand your role to manage a small finance/admin team
• Take the lead on automation and stack optimization initiatives
• Become the reference point for the operational financial pilot within the group
• Who you are Must-have
• 1 to 4 years of experience in finance, accounting, controlling, back-office, or operations
• Strong comfort with numbers: you can read a statement, spot an inconsistency, and reconcile without hesitation
• Absolute rigor and reliability: what's promised is delivered, what's delivered is right
• Curiosity for digital tools and a fast learning curve
• Real autonomy: you identify what needs to be done, you do it, you escalate what blocks
• Fluent in French and English, written and spoken
• Nice to have
• Experience with Stripe, Zoho Books, Pipedrive, or Notion
• Exposure to multi-currency or international environments
• Familiarity with automation logic (n8n, Zapier, APIs)
• Experience in a startup, scale-up, or digital environment
• What we offer
• A central, high-impact role in a fast-growing international group
• Daily, direct collaboration with the founder
• A fully remote, flexible environment with no office constraints
• A modern stack (Notion, Pipedrive, Zoho, Stripe) and an automation-driven culture
• Scalable compensation and a real growth path within the group
• The freedom to structure the finance & admin pole in your own way
• To apply, please send your CV and answer the screening questions.