Clients Operations Manager
Skills
About This Role
Overview
- **Location:**
Dubai / Remote / Hybrid
- **Contract:**
- Full-time – Permanent \| Start under a Service Agreement / Independent contract
- **Languages:**
- English —
Basic French REQUIRED
- **Reporting to:**
COO & Founders
- **Experience required:**
- 3 to 5 years minimum in Customer Success, Account Management, or Operations, ideally within a fast-growing startup/scale-up or an international environment.
Role
:
Client Operations Manager
at Prime Circle Group, you will own the entire client experience after the sale — from onboarding to process.
You'll play a central and highly trusted role between the Sales, Ops, and Client teams, ensuring that every client receives exactly what was sold, that processes run smoothly, and that relationships are built to last.
This is not a support role.
It's a high-ownership position for someone who is proactive by nature, obsessed with follow-through, and able to manage complex client situations across multiple products and markets simultaneously.
You'll work directly with the founders, handle sensitive client relationships with full professionalism, and make sure nothing falls through the cracks — ever.
Mandatory Requirements
- **Experience in e-commerce / online business environments**
- **Experience managing multiple clients simultaneously (agency, SaaS, or similar)**
- **Basic French proficiency (required)**
1. Delivery & Onboarding
- Ensure all sold products are properly delivered (LLC, banking, PSP, Amex, etc.)
- Supervise the full onboarding process for each client
- Identify and unblock process bottlenecks before they impact the client experience
2. Client Follow-up & Adoption
- Maintain regular contact with the most important active clients
- Respond to client questions or coordinate answers with internal teams
- Ensure clients fully understand how to use our services and structures
- Identify clients at risk of churn and implement corrective actions proactively
- Check all conversations on Telegram & WhatsApp to be sure everything is updated
3. Renewals & Satisfaction
- Track and manage all contract renewals (banking, structuring, services)
- Anticipate renewals several weeks in advance — never reactively
- Monitor satisfaction and put in place concrete improvement actions
4. CRM & Data Management
- Keep the CRM clean, up to date, and consistent at all times
- Control data quality: contracts, statuses, dates, client records
- Produce regular data analyses on client needs, churn trends, and key patterns
5. Reporting & Internal Coordination
- Act as the central source of truth on client health across the group
- Deliver a clear weekly Customer Success report to leadership
- Escalate client issues to the right teams with context and urgency
6. Strategic Responsibilities
- Voice of the Customer — Collect and relay client feedback, product issues, and new demands
- Documentation & Knowledge — Build and maintain client FAQs, onboarding guides, and usage documentation
- Problem Prevention — Act before the client is unhappy
Profile
- 3–5 years minimum in Customer Success, Account Management, or Operations
- Proven track record in managing complex client relationships
- CRM proficiency (Pipedrive or equivalent)
- Analytical mindset (data, churn tracking, reporting)
- Extremely organized, proactive, and detail-oriented
- Full professional fluency in English
- **Basic French (required)**
- **Experience in e-commerce / online business + multi-client environments (required)**
What We Offer
- A high-ownership role at the core of a fast-growing international group
- Direct collaboration with founders and leadership
- Flexible, remote-friendly culture
- $2500 - $3000 per month
- Opportunity to build and shape the client operations function
- ***Interested?
- Apply now or reach out directly.
- We're looking for rigorous, client-obsessed operators who take full ownership and deliver every time.***
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