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Field Coordinator

Build It By Design
Calgary, CAN
Full-time
Mid · 2+ years experience
Onsite
Discovered 6 days ago
Communication

Full Job Posting

Qualifications

  • Experience & Education
  • 2+ years of experience in the commercial construction industry
  • Background in construction, engineering, or a related field is preferred
  • Experience or exposure to hospitality, restaurant, or retail construction is an asset
  • Ability to read and interpret construction and millwork drawings
  • Proficiency in Procore — document management, PO tracking, and daily reporting
  • Comfortable with Microsoft Office Suite and Google Suite
  • Strong organizational skills with an eye for detail and accuracy
  • Ability to manage multiple tasks and priorities effectively in a fast-paced environment
  • Strong communication skills — written and verbal — for working with vendors, subcontractors, and internal teams
  • Project Support & Documentation
  • Support the Project Manager and Site Supervisor across all phases of the project lifecycle
  • Track, manage, and upload all project documentation to Procore accurately and on time
  • Prepare, issue, and manage purchase orders in Procore following PM approval
  • Assist with the review and distribution of shop drawings to consultants and clients for approval
  • Create startup materials and project close-out documentation
  • Manage and track change orders and time-loss logs
  • Procurement & Vendor Coordination
  • Coordinate communications with vendors and suppliers — verify lead times, confirm quotes, and flag delays early
  • Review and verify subcontractor quotes and ensure accurate scope coverage before award
  • Monitor material orders to ensure timely and accurate procurement before it becomes a site issue
  • Coordinate accommodation arrangements for project team members assigned to Jasper, including working with accommodation providers, confirming availability, tracking bookings, and flagging any concerns that may impact site coverage.
  • Progress Monitoring & Compliance
  • Monitor project progress and budgets to ensure milestones are being met; escalate risks to the PM proactively
  • Assist with permitting processes, including coordinating with local municipalities on permit requests
  • Support site safety compliance by maintaining accurate records and documentation in Procore
  • Takes ownership of both their successes and their challenges — no deflecting, no excuses
  • Is solutions-focused and always looking for a way to move forward
  • Thinks ahead and anticipates project needs before they become problems
  • Is resilient, adaptable, and dedicated to delivering excellence even when the pressure is on
  • Builds strong working relationships with trades, vendors, and teammates — people enjoy working with you
  • Thrives on-site and in the field — not just behind a desk
  • The Details
  • Location: Calgary, AB office — on-site presence in Jasper, AB required
  • Schedule: Extended on-site stays and/or 10-4 rotation
  • Project: Jasper hospitality construction assignment
  • Duration: Assignment-based — scope and timeline may evolve with project needs

Technical Skills

  • Proficiency in Procore — document management, PO tracking, and daily reporting
  • Comfortable with Microsoft Office Suite and Google Suite
  • Strong organizational skills with an eye for detail and accuracy
  • Ability to manage multiple tasks and priorities effectively in a fast-paced environment
  • Strong communication skills — written and verbal — for working with vendors, subcontractors, and internal teams

Key Responsibilities

  • Project Support & Documentation
  • Support the Project Manager and Site Supervisor across all phases of the project lifecycle
  • Track, manage, and upload all project documentation to Procore accurately and on time
  • Prepare, issue, and manage purchase orders in Procore following PM approval
  • Assist with the review and distribution of shop drawings to consultants and clients for approval
  • Create startup materials and project close-out documentation
  • Manage and track change orders and time-loss logs
  • Procurement & Vendor Coordination
  • Coordinate communications with vendors and suppliers — verify lead times, confirm quotes, and flag delays early
  • Review and verify subcontractor quotes and ensure accurate scope coverage before award
  • Monitor material orders to ensure timely and accurate procurement before it becomes a site issue
  • Coordinate accommodation arrangements for project team members assigned to Jasper, including working with accommodation providers, confirming availability, tracking bookings, and flagging any concerns that may impact site coverage.
  • Progress Monitoring & Compliance
  • Monitor project progress and budgets to ensure milestones are being met; escalate risks to the PM proactively
  • Assist with permitting processes, including coordinating with local municipalities on permit requests
  • Support site safety compliance by maintaining accurate records and documentation in Procore
  • What We Value:
  • Takes ownership of both their successes and their challenges — no deflecting, no excuses
  • Is solutions-focused and always looking for a way to move forward
  • Thinks ahead and anticipates project needs before they become problems
  • Is resilient, adaptable, and dedicated to delivering excellence even when the pressure is on
  • Builds strong working relationships with trades, vendors, and teammates — people enjoy working with you
  • Thrives on-site and in the field — not just behind a desk
  • The Details
  • Location: Calgary, AB office — on-site presence in Jasper, AB required
  • Schedule: Extended on-site stays and/or 10-4 rotation
  • Project: Jasper hospitality construction assignment
  • Duration: Assignment-based — scope and timeline may evolve with project needs

Preferred Qualifications

  • Background in construction, engineering, or a related field is preferred

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