Faculty Administrative Assistant - AA2 (AESES)

Role and appointment

Salary

• Salary is $28.83 to $40.63 per hour, also stated as $52,470.60 to $73,946.60 per annum.

Qualifications and experience

• A related undergraduate degree is required; an acceptable equivalent combination of education and experience may be considered.
• At least 2 years of directly related senior administrative experience, including at least 6 months of supervisory experience, is required.
• Budget creation and maintenance experience is required.
• Working knowledge of the university, academic programs, collective agreements, policies, and procedures is required.
• Experience applying collective agreements, employment paperwork, and hiring through VIP is required.
• Knowledge and experience with university systems supporting an academic program and advanced Microsoft Office proficiency are required.
• Grant administration knowledge is an asset; using technology to streamline administrative processes is preferred.

Skills and abilities

• Required abilities include leadership, clear verbal and written communication, problem solving, independent judgment, adaptability, active listening, and attention to detail.
• Budget management, resource allocation, collaboration, and managing multiple priorities are required.
• A satisfactory work record, including attendance and punctuality, is required.

Key responsibilities

• Provide lead administrative coverage across academic units during transitions and oversee departmental support personnel.
• Work with Department Heads and Coordinators to lead administrative portfolios and address department needs.
• Guide and enforce policies and collective agreements for students and department staff; assess and respond to general-office inquiries.
• Adapt to department culture and operational processes; mentor staff and support training and skill development.
• Participate in administrative workflow projects and support the Dean’s Office during year-end, admissions, awards, and event workloads.