Exhibitions Project Manager
Role Overview
The Exhibitions Project Manager reports to the Director of Exhibitions and is responsible for planning, financial oversight, procurement management, and delivery coordination of permanent galleries, temporary exhibitions, and offsite activations.
Ensures projects are delivered on time, within approved budgets and scope, and in compliance with institutional governance, PMO standards, museum best practice, and regulatory requirements.
Works collaboratively across Curatorial, Research, Collections Care, Security, Operations, and the CEO's Project Management Office.
Key Skills for This Role
Full Job Posting
Job Purpose
The Exhibitions Project Manager reports to the Director of Exhibitions and is responsible for planning, financial oversight, procurement management, and delivery coordination of permanent galleries, temporary exhibitions, and offsite activations.
Ensures projects are delivered on time, within approved budgets and scope, and in compliance with institutional governance, PMO standards, museum best practice, and regulatory requirements.
Works collaboratively across Curatorial, Research, Collections Care, Security, Operations, and the CEO's Project Management Office.
Project Planning and Delivery Oversight
- Develop and maintain comprehensive project plans, schedules, risk registers, and milestone tracking for multiple concurrent exhibitions and gallery initiatives.
- Coordinate cross-departmental workflows to ensure alignment between curatorial intent, design development, collections requirements, operations, and visitor experience objectives.
- Monitor project performance against approved scope, timelines, and quality standards.
- Provide structured reporting to the Director of Exhibitions and contribute to updates required by the CEO's PMO.
Financial Planning, Procurement, and Contract Management
- Lead the preparation of tender documents, scopes of work, evaluation criteria, and procurement documentation for exhibition-related services.
- Manage financial planning, forecasting, and budget monitoring for exhibition projects, ensuring expenditure remains within approved allocations.
- Participate in vendor evaluation processes and oversee contract implementation in coordination with Procurement and Legal.
- Support negotiation and administration of agreements related to exhibition services, fabrication, loans, partnerships, and production contracts.
Museum Operations and Installation Management
- Oversee exhibition installation and deinstallation planning, ensuring coordination with Collections Care, Security, Facilities, and external contractors.
- Monitor handling, packing, transportation, and display requirements in alignment with conservation and safety standards.
- Lead quality control processes during installation, including snagging, issue resolution, and operational readiness checks.
- Ensure exhibition environments meet safety, security, accessibility, and operational compliance standards prior to opening.
Governance, Risk, and Compliance
- Maintain project-level risk assessments and mitigation plans, particularly relating to object safety, security, insurance, and contractual obligations.
- Ensure alignment with Asaan's internal PMO frameworks while safeguarding museum-standard best practices.
- Oversee documentation accuracy within CMS and project tracking systems related to exhibition logistics and object movements.
- Support audit readiness and compliance reporting for exhibition-related activities.
Stakeholder Coordination and Team Support
- Act as primary coordination lead between the Exhibitions Department and the CEO's PMO for assigned projects.
- Facilitate structured project meetings and ensure clear documentation of decisions and actions.
- Provide oversight and direction to contractors, consultants, interns, and volunteers involved in project delivery.
- Foster a collaborative, solutions-focused project culture that balances creative ambition with operational discipline.
Qualifications, Experience & Skills
- Bachelor's degree in Museum Studies, Architecture, Interior Design, Cultural or Heritage Management, or related field.
- Minimum of 5-7 years of relevant experience delivering complex exhibitions, cultural projects, or major public programs and events.
Additional Expectations
As Asaan is a developing institution, the scope of the role may evolve in line with institutional priorities.
The Project Manager is expected to demonstrate adaptability and contribute to the broader growth of the Exhibitions Department.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Asaan | آسان
Conservation Senior Manager
, KSA
Asaan seeks a Conservation Senior Manager (Objects and Textiles) to deliver day-to-day conservation services for the organization's collections. The role manages the conservation team, implements collections care strateg
Collections Conservation Officer
, KSA
Asaan seeks an Assistant Conservator for Collections and Technical Support to undertake conservation work and manage laboratory health, safety, and equipment. The role implements preventive and remedial conservation serv
Global Partnerships Portfolio Lead
, KSA
Asaan is seeking a Global Partnerships Portfolio Lead to develop and manage strategic international relationships. The role covers partner strategy, negotiation, agreements, cross-functional execution, and performance re