Executive Secretary

Job Summary

Executive & Secretarial Support

• Provide dedicated secretarial and administrative support to the Chairman.
• Manage executive calendars, appointments, meetings, interviews, and follow-up actions.
• Prepare meeting agendas, executive briefing notes, presentations, and official correspondence.
• Attend internal and external meetings and prepare accurate Minutes of Meetings (MoM).
• Handle executive emails, calls, and professional communications on behalf of management.

Documentation & Reporting

• Verify cheques, official documents, and major financial documents before submission for management approval.
• Review payroll summaries, salary sheets, and supporting documents to ensure accuracy and compliance prior to final approval.
• Develop, standardize, and maintain report formats for consistent internal and management reporting.
• Coordinate with AGM and Branch Managers across multiple locations for reports, documentation, and management updates.

Recruitment & HR Support

• Conduct candidate screening, interviews, and preliminary assessments.
• Evaluate candidates' communication skills, qualifications, and suitability for job requirements.
• Coordinate interview schedules and maintain recruitment documentation.

Confidentiality & Compliance

• Maintain strict confidentiality of executive, payroll, financial, and organizational records.
• Ensure professional handling of sensitive information and company documentation.

Requirements

• Bachelor's Degree in Business Administration, Management, Human Resources, or a related field.
• Minimum 3-5 years of experience as an Executive Secretary, Executive Assistant, or similar role supporting senior management.
• Strong knowledge of payroll review, documentation management, and executive administration.
• Excellent organizational, communication, and interpersonal skills.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Ability to handle multiple priorities and work under pressure.
• High level of professionalism, integrity, and attention to detail.

Language Requirements

• Fluent in **English, Malayalam, and Hindi** (spoken and written).

Preferred Candidate Profile

• Female candidates only.
• Strong leadership coordination and stakeholder management skills.
• Experience working with multiple branches or locations will be an advantage.
• Ability to maintain confidentiality and exercise sound judgment in all matters.

Benefits

• Competitive salary package.
• Career growth opportunities.
• Professional work environment.
• Other benefits as per company policy.