Executive Secretary
About This Role
As an Executive Secretary, you will control and manage the administration of the Department in addition to providing confidential secretarial/administrative services.
In this role, you will:
- Monitor the daily schedule of the Departmental Head/Manager and furnish required information/documentation for meetings/appointments, by co-ordinating with sources within and outside the Department.
- Provide secretarial services to the Departmental Head/Manager by attending to routine administrative paper work.
- Screen incoming mails and telephone calls, action responses, re-direct correspondence and collate to the appropriate person obtaining additional information where necessary.
- Supervise the Department's attendance records, overtime claims and verify such claims where necessary and ensure that overtime claims are processed and forwarded to Salary Admin. Department for payment.
- Be fully conversant with the activities of the organisation in order to liaise effectively with senior executives and external contacts on behalf of the Departmental Head/Manager.
- Maintain Petty Cash accounts by verifying authenticity of claims ensuring figures are accurately recorded. Control and handle cash transactions to bring accounts to balance.
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