Executive Secretary

About This Role

We are seeking a highly organized and detail-oriented Secretary to manage daily administrative tasks while supporting the Accounts department, particularly in Accounts Payable (AP) and Accounts Receivable (AR) functions. The role requires strong coordination skills, accuracy, and experience handling administrative and basic accounting documentation.

Key Responsibilities:Administrative Duties:

• Manage and organize company documents, records, and filing systems
• Handle incoming calls, emails, and correspondence professionally
• Schedule meetings, appointments, and maintain calendars
• Prepare reports, letters, and presentations as required
• Coordinate with internal departments (Accounts, HR, Site Team)

Accounts Support (AP/AR):

• Assist in Accounts Payable (AP) processing (supplier invoices, payment tracking)
• Assist in Accounts Receivable (AR) tasks (client invoicing, payment follow-up)
• Maintain accurate records of invoices, LPOs, receipts, and payment documents
• Support basic reconciliation of financial records
• Coordinate with suppliers and clients for documentation and follow-ups
• Ensure proper filing of financial documents (digital and physical)
• Assist in data entry and record-keeping using accounting software

Requirements:

• 2–4 years of experience in a secretarial or administrative role with exposure to accounts
• Bachelor’s degree in Accounting, Business Administration, or related field (preferred)
• Proficient in MS Office (Excel, Word, Outlook, PowerPoint)
• Basic understanding of Accounts Payable and Accounts Receivable processes
• Experience in QuickBooks or similar accounting software is an advantage
• Basic knowledge of SharePoint for document management is an advantage
• Strong communication, organizational, and coordination skills
• High attention to detail and accuracy

Preferred Skills:

• Ability to multitask between administrative and accounts responsibilities
• Good follow-up and coordination skills
• Professional attitude and time management
• Ability to handle confidential financial information

Job Type: Full-time

Work Location: In person