Executive Secretary/Admin Coordinator - Real Estate

Overview

• Manage the CEO’s daily schedule, meetings, appointments, and follow-ups.
• Handle confidential correspondence, emails, documents, and reports on behalf of the CEO.
• Provide full administrative support to the CEO, management, sales team, and office staff.
• Coordinate internal meetings, prepare meeting notes, and follow up on assigned tasks.
• Communicate professionally with clients, landlords, property owners, developers, suppliers, and external parties in Arabic and English.
• Assist in preparing, organizing, and maintaining company documents, agreements, contracts, and records.
• Support daily office operations and ensure smooth coordination between departments.
• Assist with real estate admin tasks including property information, listing coordination, landlord communication, and follow-up with owners.
• Coordinate with listing, marketing, and sales teams to ensure property details are accurate and updated.
• Support the use of real estate platforms such as Property Finder, Bayut, Dubizzle, or similar portals when required.
• Assist in maintaining CRM records, client information, inquiries, leads, and follow-up updates. Handle phone calls, WhatsApp communication, emails, and client inquiries in a professional manner.
• Prepare basic reports, trackers, presentations, letters, and administrative documents using Microsoft Office.
• Support HR and office administration tasks such as attendance, staff coordination, onboarding documents, and internal records when required.
• Follow up on pending tasks, approvals, payments, documents, and deadlines to ensure nothing is missed.
• Maintain a professional image of the company when dealing with clients, visitors, and business partners.