Executive & Sales Operations Coordinator
Role Overview
Hands-on role combining executive coordination, sales operations, and customer onboarding.
Supports the CEO and growing Sales and Operations teams at an AI-driven automotive spare parts marketplace.
Key Skills for This Role
Full Job Posting
Role overview
Hands-on role combining executive coordination, sales operations, and customer onboarding.
Supports the CEO and growing Sales and Operations teams at an AI-driven automotive spare parts marketplace.
Responsibilities
- Support CEO meetings, schedules, priorities, and follow-ups; maintain action trackers and stakeholder follow-up.
- Coordinate Sales, Operations, and external partners; support buyer and seller onboarding, account creation, and platform demonstrations.
- Maintain CRM records, pipelines, and customer follow-ups; coordinate onboarding documents, verification, and seller activation.
- Track pending accounts and blockers, coordinate resolutions, and prepare meeting notes, reports, and management updates.
- Provide general business, HR, and administrative coordination when required.
Requirements
- Experience in executive support, administration, sales operations, coordination, or customer onboarding.
- Strong organization, follow-up, multitasking, independent working, and communication skills.
- Comfort using CRM systems, Google Workspace, and Microsoft Office; detail-oriented and professional with confidential information.
- Strong written and spoken English is required. Russian is highly preferred; Arabic is an advantage.
- UAE experience is preferred; a UAE driving licence is an advantage. Automotive, marketplace, e-commerce, or technology experience is advantageous but not essential.
Working model
- UAE hybrid and flexible working model, including working from home where appropriate.
- Requires UAE office attendance, customer meetings, and occasional field support as needed; reasonable flexibility in working hours.
About MotoArk
AI-driven automotive spare parts marketplace with a European presence in Munich, Germany, expanding commercial operations in the UAE.
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