Executive Personal Assistant - Private Equity

Role overview

Executive and governance coordination

• Own complex executive calendars across time zones, protect preparation time, resolve competing requests, and communicate meeting details accurately.
• Coordinate executive, leadership, Board, committee, and cross-functional meetings, including agendas, papers, approvals, logistics, decisions, and action follow-up.
• Prepare decision-ready schedules and briefing packs; identify missing information, dependencies, and readiness risks for escalation.

Travel, communications, and records

• Plan domestic and international travel, including visas, accommodation, transport, security, protocol, and contingency arrangements.
• Coordinate visits, delegations, roadshows, conferences, and stakeholder engagements; provide disruption support and reconcile travel expenses.
• Draft and proofread executive correspondence, presentations, memoranda, invitations, and reports; maintain secure filing, version control, signature routing, and retention.

Stakeholders and office operations

• Coordinate executive access and follow-through with Board members, executives, investors, partners, government stakeholders, advisers, counterparties, and portfolio-company leaders.
• Handle confidential and commercially sensitive information with discretion and apply approved information security and records practices.
• Coordinate with executive assistants, the Chief of Staff, Office Manager, and corporate teams; maintain administrative controls and support onboarding, events, visitors, and office requirements.

Knowledge and capabilities

• Requires executive-office, calendar, priority-management, meeting-coordination, and administrative-control knowledge.
• Requires governance meeting support, confidential information management, polished executive communication, and responsible use of digital productivity tools.
• Values discretion, anticipation, organization, composure, cultural awareness, attention to detail, and accountable follow-through.

Experience and education

• Requires at least 3 years of work experience, including at least 2 years in executive assistance, personal assistance, or senior administrative support.
• Requires demonstrated coordination of demanding calendars, international travel, confidential information, senior stakeholder access, and high-stakes meetings across time zones.
• Requires excellent written and spoken English, advanced Microsoft 365 capability, and strong drafting, proofreading, presentation, records-management, and virtual-meeting skills.
• A Bachelor's degree in Business Administration or a related field is listed; a professional qualification or related technical certificate is also mentioned.
• GCC experience is an advantage. Experience supporting a C-suite executive, Board member, or senior leader in a relevant international corporate environment is preferred; additional languages are advantageous.

Process improvement

• Improve calendar, travel, meeting, correspondence, document, and action-management processes; maintain reusable templates and checklists.
• Use collaboration, workflow, and AI-enabled productivity tools responsibly, with human review and protection of confidential information.