Executive Office Support Assistant

Department

Institution

Job Purpose

Qualifications & Education

• Bachelor’s or Master’s degree in Business Administration or a related field.

Experience

• Minimum of 4 to 7 years of administrative experience supporting senior or top-level management in a higher education or similar professional environment.

Skills / Knowledge / Competencies

• Strong multitasking and organizational skills.
• Bilingual proficiency (Arabic and English) is mandatory.
• Demonstrated independence, sound judgment, and a high level of responsibility.
• Knowledge of academic and administrative procedures, student policies, and university protocols.
• Ability to maintain professionalism in all interactions with faculty, students, and external stakeholders.
• Strong commitment to confidentiality and discretion.
• Ability to manage the smooth day-to-day operations of an executive office.
• Effective problem-solving skills with the ability to resolve issues independently.

Key Responsibilities

• Screen, review, and prioritize incoming correspondence and matters, ensuring the President/Vice President is informed of key issues.
• Coordinate and plan visits of dignitaries and official guests in collaboration with the Protocol Director.
• Support the implementation of directives, projects, and initiatives assigned by the President/Vice President, and monitor progress to ensure timely completion.
• Draft, review, and edit letters, reports, speeches, and official documents in Arabic.
• Verify the accuracy and appropriateness of sensitive Arabic documents prepared by others.
• Maintain and update the President’s/Vice President’s calendar, meetings, and appointments.
• Organize and schedule meetings, ensuring all attendees are properly informed of timings and logistics.
• Interact professionally with internal and external visitors, demonstrating tact, discretion, and sound judgment.
• Manage multiple simultaneous tasks and projects, ensuring timely and effective execution.
• Operate with minimal supervision while contributing effectively as a member of the broader university team.
• Handle highly confidential information with the utmost discretion.
• Represent the President’s Office in interactions with external officials, institutions, and partner organizations.
• Ensure high accuracy and adherence to deadlines in all tasks and deliverables.
• About American University in the Emirates (AUE):
• The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions.
• AUE is located in Dubai Intl.
• Academic City.
• AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.
• At AUE, we believe Nothing is Impossible is the Pathway to Success
• AUE comprises seven dynamic colleges: College of Law, College of Education, College of Design, College of Business Administration, College of Media and Mass Communication, College of Engineering and Technology and College of Security and Strategic Studies.
• Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.
• The American University in the Emirates is accredited by

Sacscoc

College of Business Administration

Aacsb

Aacsb

ABET

Nasad