Executive Coordinator & Office Management

Position overview

Qualifications and experience

• 3–5 years of relevant experience in executive coordination, office management, or senior-level administrative support.
• Fluent Arabic and English, with strong verbal and written communication skills.
• Strong Microsoft Office proficiency, particularly PowerPoint, Excel, and Outlook.
• Working knowledge of Power BI for reporting, dashboards, and management information.
• Experience in a complex, multi-stakeholder organization and demonstrated executive calendar, correspondence, meeting, and action-tracking skills.
• Able to handle sensitive information professionally, work independently, prioritize competing demands, and exercise sound judgment.
• Strong organization, multitasking, time management, stakeholder relationship, attention to detail, and follow-up skills.
• A bachelor's degree in Business Administration, Management, Office Administration, or a related field is preferred.

Key responsibilities

• Manage executive calendars, appointments, schedules, and meeting arrangements.
• Coordinate meetings and prepare agendas, presentations, minutes, and follow-up action items.
• Track management commitments, decisions, and action points to ensure timely completion.
• Handle executive correspondence, emails, reports, and official communications professionally.
• Coordinate communication among senior management, departments, clients, government and institutional stakeholders, vendors, partners, and executive offices.
• Prepare presentations, reports, and briefing materials using PowerPoint, Power BI, and Microsoft Office applications.
• Monitor pending matters and follow up with departments and stakeholders for timely updates and resolution.
• Identify and escalate delays, operational risks, and unresolved matters appropriately.
• Maintain confidential records, documents, and executive files with discretion.
• Coordinate executive visits, official engagements, business meetings, and other management activities.
• Support smooth day-to-day executive office operations and provide administrative assistance.

Key competencies

• Executive communication and coordination.
• Professionalism and discretion.
• Stakeholder relationship management.
• Meeting and calendar management.
• Reporting and presentation skills.
• Problem-solving, follow-up, time management, prioritization, confidentiality, and attention to detail.

Work location

• Work location is in person.