Executive Assitant

Responsibilities:

• Serve as a close partner to several Engineering Leadership team members, handling a wide range of administrative and strategic support with professionalism and a sense of calm under pressure.
• Own calendars: scheduling, prioritizing, and shifting meetings across multiple time zones with ease.
• Coordinate executive travel and high-level meetings, ensuring every detail is covered from logistics to prep materials.
• Draft, edit, and organize reports, briefings, presentations, and communications for both internal and external audiences.
• Act as a liaison between these execs and key stakeholders: team members, board members, government officials, and external partners.
• Plan and execute executive-level events, board meetings, and offsites - start to finish.
• Handle sensitive information with a high level of discretion and sound judgment.
• Stay on top of strategic projects by helping track action items, conducting research, and coordinating with cross-functional teams.
• Minimum Requirements:
• 6+ years of experience supporting leadership-level employees (Director & above), ideally in a high-growth tech, aerospace, or defense environment
• Master multitasker with excellent organizational and prioritization skills
• Confident communicator, both in writing and verbally; able to craft polished executive materials and build rapport across audiences
• Comfortable navigating high-stakes, fast-moving situations with discretion and professionalism
• Strong working knowledge of Microsoft Office, especially Outlook, PowerPoint, and Excel; experience with project management tools is a plus
• Preferred Requirements:
• Familiarity with the defense, aerospace, or general tech industry
• Strong emotional intelligence and a collaborative, low-ego approach to building relationships across all level
• Why CHAOS?
• Health Benefits: Medical, dental, and vision benefits 100% paid for by the company
• Additional benefits: 401k (+ 50% company match up to 6% of pay), FSA, HSA, life insurance, and more
• Our Perks: Free daily lunch while you're working onsite, fully-stocked kitchen, unlimited PTO, casual dress code
• Compensation Components: Competitive base salaries, generous pre-IPO stock option grants, relocation assistance, and (coming soon!) annual bonuses
• Team Growth: 500+ employees and counting across 5 global offices
• Salary Range: $120,000 - $160,000
• The stated compensation range reflects only the targeted base compensation range and excludes additional earnings such as bonus, equity, and benefits. If your compensation requirements fall outside of the range, we still encourage you to apply. The salary range for this role is an estimate based on a range of compensation factors, inclusive of base salary only. Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations.
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Recruiting Agencies: CHAOS Industries does not accept unsolicited resumes or outreach. Unsolicited submissions will not be reviewed or compensated.

Qualifications

• Familiarity with the defense, aerospace, or general tech industry