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betterteam

Executive Assistant to the CEO

Master's Transportation
Kansas City, USA
Full-time
Senior · 5+ years experience
Onsite
USD 75000-90000 yearly / year
Discovered 4 weeks ago
Microsoft Office

Full Job Posting

  • Generous Paid Leave and 12 Paid Holidays.
  • Competitive health insurance, dental, vision, company-paid life insurance, and short/long- term disability benefits.
  • 401(k) with company match.
  • Flexible Spending and Health Savings Accounts.
  • Discounts on travel, entertainment and more.
  • Investment in Employee Development.
  • Act as a trusted partner to the CEO, proactively managing priorities, the calendar, and shifting business demands to keep the CEO organized and focused on company objectives.
  • Lead complex scheduling, planning, and coordination of executive meetings, board meetings, leadership sessions, and company events, including agenda development and materials preparation.
  • Manage executive communications, including drafting, editing, and delivering high-level correspondence, presentations, and reports for internal and external stakeholders.
  • Serve as a central point of coordination between executives, leadership teams, and external partners, ensuring clear communication and timely follow-up.
  • Drive execution of special projects and strategic initiatives by tracking deliverables, timelines, and accountability across departments.
  • Prepare and analyze reports and presentations and maintain executive dashboards that provide clear visibility into priorities, deadlines, decisions, and key business information to support the CEO’s decision-making.
  • Oversee travel planning and logistics for executives, including complex, multi-location itineraries, while ensuring cost efficiency and alignment with business goals.
  • Anticipate operational needs of executive leadership and implement processes or improvements to enhance efficiency and effectiveness.
  • Manage sensitive and confidential information with a high degree of discretion and professionalism.
  • Facilitate meetings by preparing briefings, capturing detailed minutes, tracking action items, and ensuring timely completion of deliverables.
  • Identify opportunities to improve administrative workflows, systems, and communication processes across the organization.
  • Support cross-functional initiatives, including HR, legal, and operational projects, as assigned by executive leadership.
  • Executive presence and professionalism.
  • Advanced organizational and project management skills.
  • Strong business acumen and critical thinking.
  • Exceptional written and verbal communication skills.
  • High level of discretion, integrity, and confidentiality.
  • Ability to manage competing priorities in a fast-paced environment.
  • Proactive problem-solving and decision-making ability.
  • Tech-savvy, with advanced proficiency in Microsoft Office and business systems and the ability to quickly learn and optimize new digital tools.
  • 5+ years of progressive administrative experience, including at least 3 years supporting senior executives.
  • Associate’s degree in business or related field, or equivalent experience.
  • Demonstrated experience supporting high-level executives and managing complex schedules and projects.
  • Proven ability to handle confidential information and exercise sound judgment.
  • Bachelor’s degree in business or related field.
  • Experience directly supporting a CEO or other C-suite executive in a fast-paced, growth-oriented organization.
  • Project management experience or certification.

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