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Executive Assistant to Managing Director

Callan Hawkins
Abu Dhabi Emirate, UAE
fulltime
Entry
Today
Executive SupportCalendar ManagementTravel ArrangementsMeeting CoordinationOffice AdministrationDocument Management
Free

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Overview

  • Our client is seeking a highly organized and professional Executive Assistant to provide comprehensive administrative and strategic support to the Managing Director.
  • In this role, you will act as the primary point of contact for internal and external stakeholders, managing complex calendars, coordinating high-level meetings, and streamlining daily operations.
  • The ideal candidate will possess exceptional communication skills, maintain strict confidentiality, and demonstrate the ability to anticipate needs in a fast-paced corporate environment.
  • Job responsibilities will include:
  • Manage and maintain the Managing Director's intensive daily calendar, including scheduling appointments, coordinating executive meetings, and prioritizing urgent requests.
  • Serve as the gatekeeper and primary liaison between the Managing Director, internal department heads, and key external corporate partners.
  • Coordinate complex international and domestic travel itineraries, including flights, accommodation, visas, and detailed day-to-day agendas.
  • Prepare, edit, and proofread high-level business correspondence, confidential reports, presentations, and meeting minutes with absolute precision.
  • Organize and facilitate executive-level board meetings and workshops, ensuring the timely distribution of agendas, pre-read materials, and logistics.
  • Track ongoing departmental projects, deadlines, and action items on behalf of the Managing Director to ensure corporate objectives are met.
  • Screen, prioritize, and route incoming communications, phone calls, and emails, responding independently to routine inquiries when appropriate.
  • Handle sensitive corporate documents, employee files, and business data with the highest level of discretion and professional confidentiality.

Skills And Qualifications Required

  • Bachelor's degree in Business Administration, Management, or a related field from an accredited institution is mandatory.
  • A minimum of 2 to 3 years of proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role supporting senior executive management.
  • Exceptional command of written and spoken English, paired with advanced proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
  • Strong organizational, time-management, and multitasking abilities, with a proven track record of handling high-pressure situations seamlessly.

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