Executive Assistant to General Manager

We are event designers, planners and stylists based in Abu Dhabi looking for an Executive Assistant.

Please share your CV, looking for a candidate that can join our team immediately.

Maintain GM's agenda and assist in planning appointments, board meetings, conferences etc.

Attend meetings and keep minutes

Receive and screen phone calls and redirect them when appropriate

Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)

Make timetables and coordinate staff

Handle confidential documents ensuring they remain secure

Prepare invoices or financial statements and provide assistance in bookkeeping; handle accounting documents sharing with accounting department

Issue Invoices daily and expenses per projects

Monitor office and events' supplies and negotiate terms with suppliers to ensure the most cost-effective orders

Maintain electronic and paper records ensuring information is organized and easily accessible

Conduct research and assist creative team every time that is required

Customer Service for walk-ins and remote client contacts

Reply Clients' Inquiries and forward them for the right person if necessary

Receive Deliveries from suppliers and process payments to vendors if required

Support Events' Staff team in preparations

Manage information flow in a timely and accurate manner

Oversee the performance of other clerical staff

Proven experience as executive secretary or similar administrative role

Proficient in MS Office, Word and Excel proficiency are essential

In depth knowledge of office management and basic accounting procedures as well, as technical vocabulary of events' industry can be an advantage

Familiarity with basic research methods and reporting techniques

Excellent organizational and time-management skills

Outstanding communication and negotiation abilities

Integrity, Discretion and confidentiality

Fluent English language, Arabic is a plus

Professional attitude and eager to work in a fast-paced environment

Possibility of career progression

Excellent verbal and written communications skills

We will reach out only to candidates with proved experience as executive assistant and accounting knowledge.