Executive Assistant to Founders

About This Role

We are in search of a talented professional to join our team as an experienced Executive Assistant in our Dubai Office but covering our global activity. In this capacity, you'll play a pivotal role in supporting the founders and the leadership of the company excecuting their vision and be a central coordinator of all things scheduling, admin and HR. This is a full time job opportunity with full benefits.

www.vdd.ai

Key Responsibilities

Executive Support

• Manage and optimize complex calendars, meetings, and travel for the founders
• Coordinate internal and external meetings, including board meetings, investor calls, and strategic client engagements
• Act as a trusted gatekeeper—screening communications, prioritizing requests, and ensuring follow-ups

Operational Support

• Prepare briefing documents, presentations, reports, and meeting agendas
• Track and manage key action items, ensuring timely execution across teams
• Support special projects such as investor updates, product launches, and team offsites

Communication & Relationship Management

• Draft professional emails, internal memos, and external communications on behalf of the founders
• Build strong working relationships across teams, clients, partners, and stakeholders
• Handle confidential information with absolute discretion and professionalism

Founder Enablement

• Anticipate the needs of the founders to help them operate more efficiently
• Help manage personal tasks that intersect with business needs (e.g. travel, speaking engagements, PR)
• Stay aligned with company priorities and proactively flag conflicts, blockers, or gaps

Qualifications

• 2+ years in executive support roles, ideally in fast-paced startups, tech, or SaaS environments
• Excellent written and verbal communication skills
• Highly organized, detail-oriented, and able to manage multiple priorities
• Proven ability to handle sensitive and confidential matters with discretion
• Tech-savvy and familiar with tools like Google Workspace, Slack, Notion, and Zoom
• Proactive, emotionally intelligent, and capable of working independently

Bonus Points

• Experience working with or supporting technical founders or C-suite executives
• Background in enterprise SaaS, AI, or B2B business models
• Familiarity with investor relations, VC-backed startups, or board communication

Job Type: Full-time

Pay: AED9,000.00 - AED14,000.00 per month

Education:

• Bachelor's (Required)

Experience:

• Executive Assistant: 3 years (Required)

Language:

• English (Required)

Work Location: In person