Executive Assistant

About This Role

The Executive Assistant will provide comprehensive administrative support to ensure the smooth and efficient functioning of daily office operations. The role involves managing calendars, handling email communications, maintaining timesheets, tracking tasks and follow-ups, and performing other general office duties. The ideal candidate should be organized, detail-oriented, and capable of managing multiple priorities with minimal supervision.

Key Responsibilities:

Calendar & Scheduling:

• Manage and coordinate meetings, appointments, and events.
• Ensure timely reminders and schedule updates for management and team members.

Email & Communication Management:

• Monitor and respond to incoming emails on behalf of management when required.
• Draft, format, and proofread correspondence and official communications.
• Maintain organized email filing and ensure timely follow-ups.

Task & Follow-up Tracking:

• Maintain and update task lists, ensuring timely completion of assigned actions.
• Follow up with internal and external stakeholders on pending matters.
• Prepare brief summaries or reports on progress and key pending issues.

Timesheet & Attendance Management:

• Collect, review, and maintain staff timesheets.
• Track attendance and leave records accurately.
• Coordinate with HR or Finance for payroll-related inputs if required.

General Office Administration:

• Assist in day-to-day administrative operations including filing, documentation, and record keeping.
• Support procurement of office supplies and services as needed.
• Coordinate logistics for meetings, travel, and other office activities.

Skills & Qualifications:

• Bachelor’s degree in Business Administration or a related field preferred.
• Available to join immediately and on spouse visa.
• Minimum of 2–3 years of experience in an administrative or executive assistant role.
• Preference will be given to candidates with IT background
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and task management tools.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Detail-oriented with a proactive and professional attitude.
• Master use of technology such as Microsoft Tools, Co-pilot, AI tools

Work Location: In person