Executive Assistant to Chief Executive Officer
About This Role
Job Title: Executive Assistant to the CEO
Location: Dubai, UAE (Hybrid)
Employment Type: Full-time
Seniority Level: Mid–Senior
Travel: Required for regional and international business trips
Industry: Trading, Distribution, Sourcing, Retail
About the Role
We are seeking a highly capable Executive Assistant to the CEO — someone who can manage critical tasks, represent the CEO, drive execution, and ensure seamless coordination across multiple companies, regions, and teams.
This is not a basic administrative position.
We are hiring someone who can think, manage, follow up, and deliver on behalf of the CEO with full confidence and independence.
Key Responsibilities
- Serve as the CEO’s main coordination point for communication with internal teams and external partners.
- Manage and prioritise the CEO’s schedule, meetings, follow-ups, and action items.
- Execute tasks directly on behalf of the CEO with accuracy, speed, and full confidentiality.
- Support project management across sourcing, commercial, marketing, logistics, and operations.
- Coordinate between teams in the GCC, Europe, & Asia.
- Prepare reports, presentations, summaries, and business documents.
- Track progress on ongoing projects and ensure deadlines and KPIs are met.
- Conduct research and prepare briefs to support decision-making.
- Handle confidential information with the highest level of discretion.
- Organize and manage travel arrangements and accompany the CEO on business trips when needed.
- Ensure seamless communication, follow-ups, and strong representation of the CEO.
Requirements
- 5+ years of experience supporting CEOs or senior executives.
- Strong English communication skills; Arabic is a plus.
- Highly organised, trustworthy, and able to work under pressure.
- Strong skills in coordination, documentation, and follow-up.
- Proactive approach — able to anticipate needs and act independently.
- Excellent PowerPoint, Excel, and email communication abilities.
- Ability to travel with the CEO or independently for regional and international business trips.
- Comfortable working in a hybrid arrangement (remote + office).
What We Offer
- A dynamic, fast-paced work environment.
- Hybrid working flexibility.
- Opportunities for growth and learning.
- Exposure to high-level decision-making and strategy.
- Competitive compensation package.
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