Executive Assistant to Chief Executive Officer
Skills
About This Role
Role Description
This is a full-time, on-site Executive Assistant to Chief Executive Officer role based in Dubai.
The Executive Assistant will manage the CEO’s daily calendar, schedule meetings, coordinate travel arrangements, and prepare agendas and briefing materials.
The role includes organizing and maintaining confidential files, drafting and reviewing correspondence, presentations, and reports, and supporting preparation for internal and external meetings.
The Executive Assistant will track and process expense reports, coordinate with internal departments and external partners, and help ensure follow-up on key actions and deadlines.
The role also involves handling incoming communications, prioritizing requests, and acting as a professional point of contact on behalf of the CEO.
Qualifications
- Strong executive administrative assistance and executive support skills, with experience partnering directly with senior leadership.
- Proficiency in diary management and calendar coordination, including complex scheduling across time zones.
- Experience preparing, tracking, and reconciling expense reports with high attention to detail.
- Solid administrative assistance experience, including document preparation, record keeping, and meeting logistics.
- Excellent written and verbal communication skills in English; additional languages are an advantage.
- Advanced proficiency with office productivity tools (e.g., Microsoft 365 or Google Workspace, calendar and video conferencing platforms).
- Proven ability to handle confidential information with discretion and maintain professional judgment.
- Strong organizational, time-management, and prioritization skills, with the ability to manage multiple tasks in a fast-paced environment.
- Prior experience as an Executive Assistant, Personal Assistant, or similar support role, preferably within a corporate or multinational setting.
- Relevant diploma or bachelor’s degree in Business Administration or a related field is preferred.
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