Executive Assistant to Founder & CEO

Overview

What you'll do

• Manage calendar, scheduling, meeting flow, reminders, and follow-ups
• Coordinate meetings, agendas, prep, notes, recaps, and next steps
• Organize priorities across business, personal, travel, and day-to-day logistics
• Coordinate with executives, direct reports, lawyers, accountants, vendors, service providers, and household staff
• Own travel planning across business and personal trips, including flights, hotels, visas, itineraries, drivers, and last-minute changes
• Handle personal logistics such as reservations, errands, bills, apartment support, car coordination, gifts, and ad hoc projects
• Help prepare basic documents, summaries, notes, and task lists
• Support business dinners, events, founder meetings, and external-facing coordination when needed
• Represent the founder professionally when coordinating with external parties
• Make sure important details do not fall through the cracks
• The role is a mix of executive support, operational coordination, and personal logistics.
• It is business-first, but personal support is part of the role.
• Who you are
• 3+ years of experience in an Executive Assistant, founder support, senior administrative, family office, luxury hospitality, private aviation, concierge, high-end real estate, or similar high-trust support role
• Based in Dubai for at least 3 years
• Strong understanding of Dubai logistics, venues, service providers, and how the city works
• Fluent spoken and written English is required. You must be able to communicate clearly and professionally with executives, vendors, service providers, and external contacts
• Polished, professional, and comfortable in high-end environments
• Highly discreet and trustworthy
• Very organized, responsive, and detail-oriented
• Able to anticipate needs, follow up, and close loops without constant reminders
• Comfortable managing both business and personal responsibilities
• Calm under pressure and able to handle last-minute changes
• Genuinely interested in building a long-term career in executive support, not using the role as a transition into another function
• Experience supporting a founder, CEO, UHNW principal, family office, or fast-moving business leader is a strong plus. Additional languages are a plus.
• Hours and location
• This is a full-time role based in Dubai.
• The role will be hybrid initially, with regular in-person support required.
• From August, the role will become more office-based as the company moves into its Dubai office.
• This is not a standard 9-to-5 role.
• The schedule will vary based on business needs, travel, events, and personal logistics.
• Some evenings, weekends, or last-minute support may be required.
• It is not intended to be 24/7, but the right person should understand the flexibility required in a founder-facing Executive Assistant role.

Compensation

Compensation