Executive Assistant to CEO

Job Summary

Key Responsibilities

• Manage and maintain the executive's calendar, appointments, meetings, and schedules.
• Screen and handle phone calls, emails, and other correspondence on behalf of management.
• Coordinate and schedule internal and external meetings.
• Prepare reports, presentations, PowerPoint (PPT) decks, meeting agendas, and other business documents.
• Attend meetings on behalf of the Managing Director/CEO when required, record minutes, and communicate key discussions and action items.
• Follow up on pending tasks, commitments, and action points assigned by management.
• Organize travel arrangements, including flight bookings, accommodation, transportation, and itineraries.
• Maintain confidential files, records, and sensitive information with the highest level of discretion.
• Liaise and coordinate with internal departments, clients, vendors, and external stakeholders.
• Organize and maintain filing systems, office records, and documentation.
• Assist in planning and coordinating company events, meetings, and conferences.
• Handle general administrative and personal tasks as assigned by management.

Qualifications & Requirements

• Bachelor's degree in Business Administration, Management, or a related field.
• Proven experience as a Personal Assistant, Executive Assistant, or in a similar role.
• Excellent verbal and written communication skills in English.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational, multitasking, and time-management skills.
• Ability to work independently and manage multiple priorities.
• High level of professionalism, integrity, and confidentiality.

Experience

Full-Time