Executive Assistant to C Suite

Overview

Key Responsibility Areas

• Manage complex executive calendars, meetings, priorities, and schedules to support leadership effectiveness.
• Coordinate Executive Committee, Board, and senior leadership meetings, including agendas, logistics, minutes, action tracking, and follow up.
• Act as the primary liaison between C suite executives and internal and external stakeholders.
• Prepare executive presentations, reports, dashboards, briefing materials, and business correspondence.
• Manage confidential correspondence, contracts, records, and executive documentation with accuracy and discretion.
• Coordinate cross functional initiatives and strategic projects, ensuring timely delivery of key outcomes.
• Track executive action plans, key deliverables, and deadlines to ensure commitments are completed on time.
• Coordinate domestic and international travel, visas, itineraries, accommodation, and expense processing.
• Support procurement activities, approval workflows, vendor coordination, and general business administration processes through enterprise systems.
• Manage executive office operations, including office resources, assets, IT equipment, and administrative support.
• Perform additional executive coordination and business support responsibilities as required.

Education And Experience

• Bachelor’s degree in Business Administration, Management, Communications, or a related discipline.
• Minimum 5 to 8 years of experience supporting C suite executives or senior leadership within a large, complex organization.
• Proven experience supporting senior executives in a fast paced, multinational environment while handling highly confidential information.
• Experience working with enterprise systems such as Oracle, SAP, ERP, HCM, BPM, or similar platforms is preferred.

Skills And Competencies

• Exceptional organizational, planning, and time management skills.
• Excellent verbal, written, interpersonal, and presentation communication skills.
• Strong business acumen with sound judgment and executive presence.
• High level of integrity, professionalism, and discretion.
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong analytical, problem solving, and decision support skills.
• Ability to manage multiple priorities and perform effectively under pressure.
• Proactive, collaborative, and adaptable, with a strong sense of ownership and accountability.