Executive Assistant to C-Level Leadership

Role overview

Executive assistance and logistics

• Manage complex calendars, meetings, appointments, communications and competing priorities; protect executive time and prepare leaders with the right context.
• Coordinate agendas, briefing materials, notes, decisions, action points and follow-ups; track commitments through completion and flag risks or conflicts.
• Manage domestic and international travel, including flights, accommodation, transport, visas, itineraries and event attendance.
• Handle personal appointments, travel, documentation, bookings and ad hoc requests with discretion.

Business and stakeholder support

• Monitor strategic initiatives, priority projects and leadership actions; coordinate with department heads to obtain updates, reports and deliverables.
• Conduct market, industry, competitor and business research to support strategic discussions and decisions.
• Prepare presentations, briefings, reports, summaries and materials for meetings, reviews, proposals and special projects.
• Act as a coordination point between leadership, internal teams and external stakeholders; improve processes and maintain a clear executive operating rhythm.

AI and digital productivity

• Use ChatGPT, Claude, Gemini or comparable platforms for research, summarisation, drafting and information organisation.
• Develop repeatable workflows and identify opportunities to automate recurring administrative work.
• Verify important information independently and protect confidential information when using AI or digital tools.

Qualifications and skills

• Minimum 5 years supporting C-level executives or senior leadership in an Executive Assistant, Senior Executive Assistant, Personal Assistant or similar capacity.
• Experience managing executive, personal and business support responsibilities simultaneously.
• A bachelor’s degree in Business Administration, Management, Communications or a related field is preferred.
• Excellent written and verbal communication skills in Arabic and English.
• Strong organisation, planning, prioritisation, judgment, follow-up, attention to detail, problem-solving and stakeholder awareness.
• Strong presentation development, research and business writing capabilities; advanced Microsoft Office proficiency, particularly PowerPoint, Outlook, Word and Excel.
• Strong Google Workspace and collaboration-tool proficiency, plus hands-on AI tool experience for research, organisation, drafting and productivity.
• Professionalism, discretion, integrity, maturity, ownership and ability to work independently in a fast-paced corporate, agency, consulting or similarly demanding environment.

What NNC offers

• Competitive salary, top-tier health insurance, an overtime policy, menstrual leave and an agile cross-functional working environment.
• NNC describes a team of more than 90 people representing over 16 nationalities.