Executive Assistant

About This Role

Role Overview

We are seeking a highly polished, discreet, and proactive Executive Assistant to provide comprehensive support to the CEO of a fast-paced luxury retail group. This role requires exceptional organizational skills, attention to detail, and the ability to operate with sophistication and professionalism in a high-performance environment.

Key Responsibilities

Executive Support

• Manage the CEO’s complex calendar, scheduling meetings, appointments, and travel arrangements across multiple time zones
• Act as the primary point of contact between the CEO and internal/external stakeholders
• Prepare briefing documents, reports, presentations, and correspondence on behalf of the CEO
• Screen and prioritize emails, calls, and requests, ensuring efficient time management

Operational & Strategic Coordination

• Support the CEO in tracking key business priorities, projects, and follow-ups
• Coordinate with senior leadership, retail operations, and brand teams to ensure alignment on strategic initiatives
• Prepare agendas, minutes, and action trackers for executive meetings
• Assist in business reporting, data consolidation, and presentation preparation

Luxury Brand Representation

• Uphold the brand’s image through professional communication and presentation at all times
• Liaise with VIP clients, partners, and high-profile stakeholders with discretion and etiquette
• Support coordination of exclusive events, brand launches, and executive engagements

Administrative Excellence

• Manage confidential documents and sensitive information with utmost discretion
• Oversee expense management, invoice tracking, and petty cash reconciliation
• Ensure smooth day-to-day office operations for the CEO

Key Requirements

• Bachelor’s degree in Business Administration or a related field
• 5+ years of experience as an Executive Assistant, preferably supporting C-level executives in luxury retail, fashion, or lifestyle sectors
• Exceptional communication and interpersonal skills
• Strong organizational and multitasking abilities with a high level of attention to detail
• Proficiency in Microsoft Office Suite and calendar management tools
• Ability to work under pressure, anticipate needs, and demonstrate sound judgment
• High level of integrity, discretion, and professionalism

Preferred Attributes

• Experience in luxury retail or premium consumer brands
• Exposure to international business environments
• Strong sense of aesthetics, branding, and customer experience
• Agile, resourceful, and solutions-oriented mindset

What We Offer

• Opportunity to work closely with senior leadership in a prestigious luxury retail environment
• Exposure to high-level business strategy and decision-making
• Dynamic and fast-paced work culture with growth opportunities