Executive Assistant

About Dar Wa Emaar

Dar Wa Emaar is a Saudi real estate developer based in Al Khobar, specializing in community development and urban planning. Since 2007, the company has delivered residential communities for Saudi families across Riyadh, the Eastern Province, and Al Madinah, including projects in partnership with the National Housing Company (NHC).

The Role of Executive Assistant

The Executive Assistant provides comprehensive support to the Chief Executive Officer. This full-time role, based in Al Khobar, Eastern Province, involves managing the CEO's schedule, meetings, travel, and correspondence, ensuring timely follow-up on decisions and commitments. The position requires 2-5 years of relevant experience.

Key Responsibilities

• Prepare briefing packs for key meetings, including attendee profiles, background information, previous decisions, and open issues.
• Brief the CEO before meetings, visits, and events, highlighting priorities and potential risks.
• Record and distribute minutes, decisions, and action items to attendees within 24 hours.
• Maintain the CEO's action log, follow up with responsible parties until closure, and escalate overdue items.
• Prepare a weekly summary of open commitments and upcoming deadlines.
• Manage the CEO's calendar, prioritizing requests and resolving scheduling conflicts.
• Arrange internal and external meetings, including venues, virtual meeting facilities, hospitality, and visitor access.
• Coordinate logistics for recurring governance and committee meetings.
• Arrange business travel, including flights, accommodation, and ground transportation, in accordance with company policy.
• Prepare detailed itineraries and supporting briefing materials for each trip.
• Process visas and travel documentation, and track the validity of travel documents.
• Process travel expense claims and reconciliations.
• Manage the CEO's correspondence, including prioritizing, drafting replies, and routing items to responsible parties.
• Draft letters, memoranda, presentations, and speeches in both Arabic and English.
• Proofread CEO communications to ensure accuracy and consistency with company standards.
• Accompany the CEO to meetings, site visits, conferences, and official events.
• Act as the point of contact for the offices of clients, government entities, and partners.
• Organize official visits and events in accordance with government and corporate protocol.
• Maintain organized, confidential, and version-controlled records of CEO office documents.
• Coordinate with office staff on administrative matters relating to the CEO office.

Qualifications and Experience

• 2-5 years of experience in an executive support role.
• Proficiency in drafting communications in both Arabic and English.
• Strong organizational and time management skills.
• Ability to manage confidential information with discretion.

Work Location

This position is based in Al Khobar, Eastern Province.