Executive Assistant - Jeddah
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
Chalhoub Group is seeking an Executive Assistant to provide high-level administrative and executive support to the Managing Director in Jeddah. Responsibilities include managing communications, coordinating schedules, preparing reports, and overseeing general administrative functions.
Key Skills for This Role
Responsibilities
- Serve as primary point of contact between Managing Director and internal/external stakeholders
- Screen, prioritize, and manage incoming calls, correspondence, and documents
- Organize, coordinate, and participate in meetings, ensuring agendas and follow ups
- Plan and manage executive level events and engagements
- Coordinate travel arrangements including itineraries, logistics, and expenses
- Prepare reports, presentations, and briefing materials as required
Requirements
- Experience in executive support and communication management
- Ability to manage calendars, travel arrangements, and administrative tasks
- Strong stakeholder engagement and relationship management skills
- Proficiency in preparing reports, presentations, and briefing materials
Full Job Posting
What You'll Be Doing
- Responsible for providing high level administrative and executive support, including managing communications, coordinating schedules and meetings, conducting research, preparing reports and presentations, handling information requests, and overseeing general administrative and record keeping functio
Key Responsibilities
- Serve as the primary point of contact between the Managing Director’s office and internal/external stakeholders
- Screen, prioritize, and manage incoming calls, correspondence, and documents
- Organize, coordinate, and participate in meetings, ensuring agendas, materials, and follow ups
- Plan and manage executive level events and engagements
- Coordinate and facilitate visits of VIP guests and stakeholders
- Plan, organize, and execute directives and special assignments on behalf of the Managing Director
- Assist in presentations and other reports and documents
- Build and maintain strong professional relationships with senior management, external partners, and clients
- Liaise effectively across departments and with external entities
- Prepare reports, presentations, and briefing materials
- Conduct research and compile data, including analytical and statistical reports
- Manage the Managing Director’s calendar, schedule appointments, and ensure optimal time management
What You’ll Need To Succeed
- Executive Support & Communication Management
- Meetings, Events, & Project Coordination
- Stakeholder Engagement & Relationship Management
- Reporting, Research & Strategic Support
- Calendar, Travel & Administrative Management
What We Can Offer You
- Health care, child education contribution, remote and flexible working policies, exclusive employee discounts
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Chalhoub Group
Associate - E-Commerce (Jeddah)
Jeddah, KSA
Chalhoub Group is seeking an Ecommerce Operations Associate to manage fulfillment of ecommerce orders from retail stores. The role requires achieving sales targets, supporting returns processing, and ensuring compliance
Store Manager - Axel Arigato, The Grove
Abu Dhabi, UAE
Chalhoub Group is hiring a Store Manager for Axel Arigato at The Grove in Abu Dhabi. The role involves driving sales, managing a team, and delivering exceptional customer experiences. Candidates need retail leadership ex
Senior Accountant - Jeddah - Aljamal
Jeddah, KSA
Chalhoub Group is seeking a Senior Accountant in Jeddah to manage reconciliation of employee and business unit accounts. Responsibilities include ensuring adherence to accounting standards, overseeing month-end and year-
Retail Supervisor - Beauty
Riyadh, KSA
Chalhoub Group seeks a Retail Supervisor to maximize commercial performance and deliver exceptional guest experience in beauty retail. The role involves implementing brand strategy, monitoring sales, managing team perfor
Senior Client Advisor - Zimmermann, Atlantis The Royal
Dubai, UAE
Zimmermann is seeking a Senior Client Advisor for its Dubai boutique. The role involves providing a memorable luxury shopping experience, building client relationships, achieving sales targets, and upholding brand standa
Client Advisor - Zimmermann, Atlantis The Royal
Dubai, UAE
Chalhoub Group, on behalf of Zimmermann, seeks Client Advisors for their Dubai boutique. The role involves providing a memorable shopping experience, building client relationships, and achieving sales targets. Candidates
Senior Accountant - Jeddah
Jeddah, KSA
Chalhoub Group is seeking a Senior Accountant in Jeddah to handle reconciliation of accounts, ensure adherence to accounting standards, and support financial reporting. Requires a Bachelor's degree in accounting and 4-6
Traineeship Graduate Program 2026 - Emiratization
Dubai, UAE
Chalhoub Group is offering a traineeship graduate program for Emirati talent in Dubai. Trainees will contribute to strategic projects in customer experience, digital transformation, and innovation, with mentorship and de
Associate - E-Commerce (Jeddah)
Jeddah, KSA
Store Manager - Axel Arigato, The Grove
Abu Dhabi, UAE
Senior Accountant - Jeddah - Aljamal
Jeddah, KSA
Retail Supervisor - Beauty
Riyadh, KSA
Senior Client Advisor - Zimmermann, Atlantis The Royal
Dubai, UAE
Client Advisor - Zimmermann, Atlantis The Royal
Dubai, UAE
Senior Accountant - Jeddah
Jeddah, KSA
Traineeship Graduate Program 2026 - Emiratization
Dubai, UAE