Executive Assistant
Role Overview
Executive Administrative Assistant supporting senior physician leadership in the Office of the CMO, reporting to the Corporate Services Manager, Medical Affairs.
Regular full-time, non-unionized position in the Medical Affairs Office at One Twelve Campus.
Schedule: day shifts, 7.75 hours per shift, 10 shifts per two-week cycle, with Saturdays and Sundays off.
Key Skills for This Role
Full Job Posting
Role overview
Executive Administrative Assistant supporting senior physician leadership in the Office of the CMO, reporting to the Corporate Services Manager, Medical Affairs.
Regular full-time, non-unionized position in the Medical Affairs Office at One Twelve Campus.
Schedule: day shifts, 7.75 hours per shift, 10 shifts per two-week cycle, with Saturdays and Sundays off.
Responsibilities
- Provide administrative and operational support to senior physician leadership.
- Manage complex calendars, coordinate meetings, prepare meeting materials and correspondence, and respond to inquiries.
- Support daily office operations and track submissions, requests, travel, recruitment activities, contracts, and other initiatives.
- Maintain records and support project coordination.
- Review workflows, identify process improvements, and apply organizational policies and procedures.
- Guide other administrative staff and build relationships with internal and external healthcare partners.
Required qualifications
- Related post-secondary office administration certificate.
- Five years in a senior secretarial or administrative assistant position in a healthcare institution.
- Advanced proficiency with MS Office, Adobe Writer, Zoom, Teams, and SharePoint design and management.
- Database and records management skills; exceptional attention to detail in formatting, grammar, syntax, and proofreading.
- Experience in committee support, minute-taking, and event planning.
- Strict confidentiality, sound judgment, analytical and problem-solving ability, and independence under pressure.
- Effective interpersonal, public relations, writing, organizational, and communication skills.
Preferred qualifications
- Business Writing Training; Project Management certification or Office Administration Diploma; PROSCI or AIW certification.
- Knowledge of policies and legislation concerning information gathering, retention, and release, including HIA and FOIP; Oracle experience is an asset.
Compensation
- Minimum hourly salary: $25.96; maximum hourly salary: $38.94.
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