Executive Assistant

About This Role

Responsibilities

• Manage the CEO’s calendar, scheduling meetings, appointments, travel, and personal engagements
• Handle confidential business and personal correspondence, calls, and communications on behalf of the CEO
• Coordinate and manage personal errands, schedules, and appointments (medical, family, events, etc.)
• Oversee household matters including maintenance, deliveries, and communication with household staff
• Handle personal travel bookings, restaurant reservations, and leisure arrangements
• Maintain and update important personal and family documents (passports, Emirates IDs, visas, insurance, memberships, etc.), including renewal reminders
• Manage personal budgeting, expense tracking, and reconciliation of credit card and petty cash statements
• Prepare payments, reimbursements, and invoices for both personal and business matters
• Maintain organized digital and physical filing systems for personal and office-related documents
• Coordinate with Admin, PROs, legal, and government entities for documentation and renewals
• Handle administrative tasks such as meeting preparations, presentation support, and follow-up on action points
• Review and manage the CEO’s to-do lists and reminders, following up directly with teams or external parties as needed
• Act as a liaison between the CEO and internal departments to ensure timely communication and task completion
• Monitor and replenish essential office and household supplies
• Manage communication with service providers such as insurance brokers, real estate agents, and consultants
• Handle sensitive information with absolute discretion and confidentiality
• Organize and coordinate internal and external events as required
• Support in special projects, reporting, and research for the CEO
• Manage last-minute changes, urgent tasks, and unplanned priorities calmly and efficiently
• Anticipate needs and proactively provide solutions or support before being asked

Skills & Qualifications

• Proven experience as an Executive Assistant or Personal Assistant to senior management
• Strong organizational, multitasking, and time management skills
• Excellent communication and interpersonal abilities
• High level of discretion, integrity, and confidentiality
• Proficiency in Microsoft Office Suite and digital organization tools
• Strong attention to detail and follow-through