Executive Assistant

Company Description

Role Description

Responsibilities

• Manage executive calendars, scheduling, appointments, and meeting coordination.
• Organize travel arrangements, itineraries, and expense reporting.
• Prepare meeting agendas, take notes, and follow up on action items.
• Draft, proofread, and manage professional emails, reports, and business correspondence.
• Create high-quality presentations for internal and external meetings.
• Conduct online research and compile information into concise reports and summaries.
• Maintain organized digital files, documents, and records.
• Coordinate with internal teams, clients, and external stakeholders.
• Support project management by tracking deadlines and ensuring timely completion of tasks.
• Identify opportunities to improve administrative processes through automation and AI tools.

Requirements

• Proven experience as an Executive Assistant, Personal Assistant, or Administrative Assistant supporting senior executives.
• Strong proficiency in

Microsoft Office Suite

• , including:
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Experience creating professional presentations with strong visual and written communication.
• Proficiency with AI productivity tools, including:
• Claude
• ChatGPT
• Other AI writing, research, and productivity tools
• Ability to use AI tools effectively for drafting documents, research, summarization, workflow automation, and improving productivity.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities with exceptional attention to detail.
• Ability to handle confidential information with discretion and professionalism.
• Strong problem-solving skills and the ability to work independently with minimal supervision.
• Comfortable working in a fast-paced environment while managing multiple priorities.