Executive Assistant

Overview

Role Overview

Role Responsibilities

• Manage complex calendars, scheduling meetings, conference calls, board reviews, and cross-functional discussions for senior leadership and key stakeholders.
• Prioritize time-sensitive requests and coordinate with multiple departments to ensure effective use of executive time and alignment across business functions.
• Act as a central point of coordination between the Chairman, executive leadership, and operational teams, ensuring seamless communication and timely follow-up on key initiatives.
• Collaborate with department heads to monitor operational priorities, track project progress, and ensure action items are completed within agreed timelines.
• Prepare, edit, and format reports, presentations, board materials, meeting agendas, minutes, and executive correspondence.
• Maintain structured digital and physical filing systems, ensuring accurate document management, version control, and information accessibility.
• Support strategic projects and operational initiatives by conducting research, gathering data, preparing analysis, and coordinating project milestones.
• Facilitate cross-functional collaboration and assist in driving alignment on business objectives, operational improvements, and executive directives.
• Monitor departmental updates, compile status reports, and provide leadership with clear visibility into ongoing projects and operational performance.
• Handle confidential and sensitive information with the highest level of discretion, professionalism, and integrity.
• Represent the executive office professionally in all internal and external interactions while maintaining strong relationships across the organization.
• Provide ad hoc support for special projects, executive requests, leadership meetings, and company-wide initiatives as required.

Qualifications

• Bachelor's degree in Business Administration, Management, Communications, or a related field.
• 3–5+ years of experience in an Executive Assistant, Operations Coordinator, Project Coordinator, or similar role supporting senior leadership.
• Fluent in both English and Arabic, with excellent verbal and written communication skills.
• Minimum typing speed of
• 60 words per minute (WPM)
• with a high degree of accuracy.
• Proven experience managing executive calendars, travel arrangements, meetings, and administrative operations in a fast-paced environment.
• Strong organizational, time management, and multitasking skills, with the ability to manage competing priorities effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong attention to detail and ability to prepare professional reports, presentations, and executive documentation.
• Ability to coordinate cross-functional initiatives, track action items, and ensure timely follow-up on key deliverables.

Why Join Us?

• Work with an industry-leading global financial institution.
• Competitive salary and comprehensive employee benefits.
• Opportunities for professional growth and career advancement.
• Collaborative, inclusive, and dynamic work environment.
• Commitment to innovation and professional excellence.
• *Become part of our international community at MultiBank Group, dedicated to excellence, innovation, and shaping the future of finance.*