Executive Assistant / Chief of Staff (Personal & Business)

About This Role

Job description:

Overview

I am looking for a high-level Executive Assistant / Chief of Staff to act as my right hand across both business and personal matters.

The objective is simple:
Ensure everything runs smoothly, efficiently, and proactively — without requiring my constant involvement.

This is not a traditional assistant role.
You will operate at the intersection of operations, strategy, execution, and personal organization, with a high level of trust and autonomy.

Key Responsibilities

Business Operations & Coordination

• Oversee and follow up on multiple companies and international teams
• Coordinate across teams (Europe, UAE, USA, Hong Kong)
• Ensure execution, accountability, and deadlines are met
• Build and maintain clear reporting systems (operations, performance, finance)
• Support structuring and optimization of business processes
• Assist in administrative management, invoicing, and operations

Executive & Personal Management

• Full management of my calendar (business & personal)
• Strategic prioritization of time and commitments
• Email management and prioritization
• Travel planning (multi-country, high standards, seamless execution)
• Anticipate needs and remove friction from my daily life

Personal Branding & Social Media

• Manage and grow my presence on Instagram and LinkedIn
• Develop and execute content strategy
• Plan, coordinate, and publish content
• Work with external creatives if needed

Personal & Lifestyle Operations

You will ensure a seamless and well-orchestrated personal environment, including:

• Booking restaurants, events, and experiences
• Coordinating drivers, services, and external providers
• Managing personal projects (e.g. real estate follow-up, key handovers)
• Organizing gifts and special requests (clients, partners, personal)
• Handling ad hoc requests with speed and precision

This is not about isolated tasks — but about delivering a smooth, proactive, and high-standard lifestyle management experience.

Systems & Organization

• Build and implement systems (Notion, CRM, internal tools)
• Structure workflows and processes
• Continuously optimize organization and efficiency

Recruitment & Team Follow-up

• Assist in recruiting key profiles
• Ensure teams are aligned and accountable
• Maintain a high level of operational clarity

Profile

• Exceptional organizational and execution skills
• Highly responsive and reliable
• Autonomous, proactive, and solution-oriented
• Strong business understanding
• Comfortable in fast-paced, international environments
• Excellent communication skills (written & verbal)
• Ability to handle multiple priorities without losing quality

Positioning

You are expected to:

• Be proactive and anticipate needs
• Execute with precision
• Understand context without overstepping
• Act as a true right hand, with intelligence and discretion

Confidentiality

• Access to sensitive information (emails, accounts, operations)
• Absolute discretion required
• NDA mandatory

Working Conditions

• Fully remote with occasional travel
• Work across multiple time zones (Europe, UAE, USA, Asia)
• Flexible schedule
• High availability required (including weekends when needed)
• Strong responsiveness expected

Compensation

• Salary: €3,000 / month
• Performance-based bonus
• Strong growth potential into a long-term strategic role

Hiring Process

• Initial screening
• Practical test
• 1-month trial period

Success Criteria (First 3 Months)

Success in this role means:

• I no longer need to manage or follow up with teams directly
• Operations run smoothly and are well-structured
• My schedule is fully optimized at all times
• My personal and business environments are seamlessly managed
• My personal branding is consistently executed

Application

Please include:

• CV
• Short introduction (experience + why this role fits you)
• Concrete examples of similar responsibilities you’ve handled

This role is designed for a highly capable, discreet, and ambitious individual who wants to operate at a high level and grow into a key strategic position.

Work Location: Remote

Pay: AED12,000.00 - AED14,000.00 per month

Application Question(s):

• As part of your application, please complete the following task:

You are my Executive Assistant.

I have:

• 3 businesses operating in different countries
• 15+ ongoing conversations (clients, partners, team members)
• A trip planned between Dubai, Paris, and New York next week
• 50+ unread emails
• No structured calendar

Your task:

In a maximum of 1–2 pages, explain:

1. How you would organize and take control of this situation in the first 48 hours

2. The tools and systems you would implement

3. How you would prioritize tasks

4. How you would ensure nothing is missed

5. How you would communicate with me and the teams

Be clear, structured, and practical.

We are not looking for theory — only actionable thinking.

Please share the assessment via email to hr@sensia-ventures.com

Work Location: Remote