Executive Assistant

About Arada

Role purpose

Key responsibilities

• Manage the executive’s calendar, prioritize commitments, resolve conflicts, and protect focus time.
• Coordinate leadership, board-related, strategic, stakeholder, and business review meetings; prepare agendas, briefings, presentations, minutes, trackers, and follow-ups.
• Use approved AI tools for meeting summaries, action extraction, routine drafting, document review, information organization, and workflow improvement.
• Act as a point of contact for senior leaders, board members, external partners, advisors, and internal stakeholders.
• Manage correspondence, confidential documents, approvals, travel, expenses, purchase requests, and administrative workflows.
• Track cross-functional commitments, governance calendars, milestones, deadlines, risks, delays, and dependencies.
• Maintain accurate, version-controlled digital filing systems and provide wider coordination support to the leadership network.

What you’ll bring

• At least 10 years’ experience as an Executive Assistant, Personal Assistant, or senior administrative professional supporting C-suite or senior executives.
• Experience supporting a CEO, C-suite executive, Group Executive, Board, or senior leadership team is strongly preferred.
• Corporate experience with senior stakeholders, confidential information, governance, and business-critical activities.
• Advanced Microsoft 365 proficiency, including Outlook, Word, Excel, PowerPoint, Teams, OneNote, SharePoint, and approved AI tools such as Microsoft Copilot or equivalent.
• Experience with travel booking, expense management, and digital workflow systems.
• Discretion, integrity, sound judgment, and excellent written and verbal communication skills.
• A bachelor’s degree or equivalent professional experience is preferred.
• A valid UAE driving licence is required.

Application process

• Assessments and interviews should be completed independently, without generative AI assistance.

Why join Arada

• The employer describes opportunities to contribute to community-transforming projects in a culture emphasizing innovation, collaboration, and growth.