Executive Assistant

About Arada

Role purpose

Executive support

• Manage the executive calendar, prioritize meetings, resolve conflicts, protect focus time, and align schedules with business priorities.
• Coordinate leadership, board-related, strategic, stakeholder, and business review meetings.
• Prepare agendas, briefing packs, presentations, minutes, action trackers, and follow-up communications.
• Act as a first point of contact for senior leaders, board members, external partners, advisors, and internal stakeholders.
• Manage confidential correspondence, documents, approvals, travel, expenses, purchase requests, and administrative workflows.
• Track workstream deliverables and commitments; escalate risks, delays, and dependencies; coordinate governance calendars and milestones.
• Maintain organized, accurate, version-controlled digital files and provide wider administrative support to the leadership network.

AI-enabled productivity

• Use approved AI tools to summarize meetings and long documents, extract actions, draft routine communications, prepare talking points, compare information, and organize data.
• Leverage AI-enabled calendar, email, task management, transcription, and productivity tools to streamline recurring processes and improve executive efficiency.

Experience and systems

• Requires at least 10 years as an Executive Assistant, Personal Assistant, or senior administrative professional supporting C-suite or senior executives.
• Experience supporting a CEO, C-suite executive, Group Executive, Board, or senior leadership team is strongly preferred.
• Requires experience in a complex corporate environment with senior stakeholder management, confidential information, governance, and business-critical activities.
• Requires advanced Microsoft 365 proficiency, including Outlook, Word, Excel, PowerPoint, Teams, OneNote, SharePoint, and approved AI tools such as Microsoft Copilot or equivalent.
• Requires experience with travel booking, expense management, and digital workflow systems.
• Requires discretion, integrity, sound judgment, and excellent written and verbal communication.
• A bachelor’s degree or equivalent professional experience is preferred; a valid UAE driving licence is required.

Application assessment

• Candidates are asked to complete assessments and interviews independently without generative AI assistance.