Executive Assistant/Buyer Manager

Key Responsibilities

• Executive Assistant
• Manage the agent's diary, appointments, inspections and correspondence, prioritising time around revenue generating activity.
• Attend listing appointments and prepare proposals, presentations and appraisals.
• Coordinate sales campaigns from start to finish, including advertising approvals, marketing schedules, photography and copy, working closely with internal marketing and administration teams.
• Act as the first point of contact for vendors, keeping them updated throughout each campaign.
• Maintain an accurate and active CRM database, ensuring no lead or opportunity is missed.
• Assist the Business Manager with vendor reports and a consistently exceptional client experience throughout each campaign.
• Buyer Manager
• Manage all buyer enquiries across the agent's campaigns, conducting private inspections and open homes and following up every lead promptly.
• Qualify buyers, track their requirements and match them to current and upcoming listings, including off market opportunities.
• Keep the agent informed on buyer feedback and interest levels, and support negotiations through to exchange.
• Skills, Experience & Qualities
• Experience as an Executive Assistant, Sales Assistant, Buyer Manager or in a client facing role within a premium service environment.
• Outstanding organisational and time management skills, with the ability to manage a busy diary and multiple campaigns at once.
• Genuine enjoyment in working with people and building lasting relationships, particularly with buyers.
• Immaculate presentation and the confidence to engage professionally with high net worth clients.
• Strong initiative and sound judgement. You see what needs doing and act on it.
• Excellent written and verbal communication.
• Exceptional attention to detail.
• A high level of professionalism, discretion and personal accountability.
• Current Agent's Representative registration.
• Current driver's licence and access to a reliable vehicle.
• Why Join Marshall White?
• Learn from and work alongside one of Australia's leading residential sales agents.
• Gain exposure to high value transactions and some of Melbourne's finest homes.
• Receive ongoing mentoring, support and professional development.
• Build a long term career within one of Australia's most respected premium real estate brands.
• Be part of a collaborative, high performing culture where excellence is recognised and rewarded.
• Competitive salary package commensurate with experience.
• How to Apply
• Applicants must reside in Melbourne and have full Australian working rights.
• Only shortlisted candidates will be contacted.
• Recruitment agencies: This position is managed internally and agency submissions are not required.