Executive Assistant

Position Overview

Key Responsibilities

• Act as the primary point of contact for the Executive, managing and prioritizing their schedule, commitments, and correspondence.
• Coordinate meetings, conferences, and complex travel arrangements, including flights, accommodation, visas, and ground logistics.
• Prepare, organize, and review materials for meetings, presentations, and conferences, ensuring the Executive is fully briefed and equipped.
• Draft and distribute internal and external communications on behalf of the Executive.
• Conduct research, compile data, and prepare high-quality reports, summaries, and briefing documents as required.
• Maintain confidential files and records with the highest level of discretion and professionalism.
• Liaise with internal and external stakeholders to support strong relationships and smooth communication.
• Manage ad hoc administrative tasks and special projects assigned by the Executive, demonstrating adaptability and strong problem-solving skills.
• Comply with QHSE (Quality Health Safety and Environment), Business Continuity, Information Security, Privacy, Risk, Compliance Management and Governance of Organizations policies, procedures, plans and related risk assessments.

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field (preferred).
• Minimum of 5 years of experience in an executive support role, preferably in a corporate or professional services environment.

Skills & Competencies

• Proven experience as an Executive Assistant or similar role supporting executive leadership.
• Exceptional organizational, coordination, and time-management capabilities.
• Strong written and verbal communication skills with high attention to detail.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and related productivity tools.
• Ability to manage sensitive information with absolute confidentiality.
• Demonstrated ability to work independently while collaborating effectively with cross-functional teams.
• Professional presence, strong interpersonal skills, diplomacy, and sound judgment.