Executive Assistant

About AIQ

Role overview

Key responsibilities

• Manage and prioritize the executive’s schedule, commitments, and correspondence as the primary point of contact.
• Coordinate meetings, conferences, and complex travel, including flights, accommodation, visas, and ground logistics.
• Prepare meeting materials, presentations, and conference documents; draft and distribute executive communications.
• Research topics, compile data, and prepare reports, summaries, and briefing documents.
• Maintain confidential records, liaise with stakeholders, and complete administrative tasks and special projects.
• Follow QHSE, business continuity, information security, privacy, risk, compliance, and governance policies and assessments.

Qualifications and experience

• A degree in Business Administration, Management, or a related field is preferred.
• At least five years supporting senior executives, ideally in a corporate or professional services environment.
• Proven Executive Assistant or similar experience supporting C-suite leadership.

Skills and competencies

• Strong organization, coordination, time management, written and verbal communication, and attention to detail.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook, and related productivity tools.
• Ability to handle sensitive information confidentially, work independently, and collaborate with cross-functional teams.
• Professional presence, interpersonal skills, diplomacy, and sound judgment.

What AIQ offers

• The company describes a fast-paced, varied culture with opportunities to contribute to transformational challenges and collaborate with peers.
• The stated rewards package includes healthcare, education support for dependents, leave benefits, and other benefits.