Executive Assistant

Role purpose

Core responsibilities

• Manage the Project Manager's calendar, meetings, appointments, and correspondence; prepare minutes, memos, letters, emails, and reports.
• Maintain and archive project documents, contracts, agreements, and records; coordinate information gathering with internal departments and external stakeholders.
• Review operational reports, prepare management summaries, and ensure timely submission of monthly reports, work plans, and client invoices.
• Manage stationery procurement, inventory, petty cash, and SAP business requests; arrange travel, accommodation, and event logistics.
• Support HSSE compliance and a safe working environment; provide other administrative and coordination support as directed.

Qualifications and experience

• Bachelor's degree or diploma in Business Administration or a related field.
• 2–5 years of experience as an Executive Assistant, Administrative Assistant, or Office Secretary.
• Experience supporting senior managers and handling administrative, reporting, and coordination work.
• Experience in Waste Management, Environmental Services, Facilities Management, or related industries is preferred.
• Office Administration, Secretarial Practice, or Project Management certification is an advantage.

Knowledge and skills

• Advanced Microsoft Office skills; knowledge of SAP and office management systems.
• Business correspondence, professional letter writing, reporting, data analysis, and presentation preparation.
• Strong verbal and written English communication; Arabic language skills are an advantage.
• Organizational, coordination, stakeholder management, negotiation, and problem-solving abilities.