Executive And Personal Assistant To Tech Executive English Russian Required
Reports to: Principal directly Type: Full-time, long-term Confidentiality: NDA required at offer stage About The Role A senior tech executive is seeking a high-caliber Executive & Personal Assistant to manage both professional and personal affairs.
Skills
About This Role
Job Description
Reports to:
Principal directly
Type
Full-time, long-term
Confidentiality
NDA required at offer stage
About The Role
A senior tech executive is seeking a high-caliber
Executive & Personal Assistant
to manage both professional and personal affairs.
This is a hybrid role for someone who can move seamlessly between scheduling a board call, coordinating an international trip, and managing personal lifestyle logistics - all in the same hour.
The ideal candidate is exceptionally organized, anticipates needs before theyre voiced, communicates with absolute precision in both English and Russian, and represents the principal with professionalism in every interaction.
Executive Support
- Manage the principals professional calendar, meetings, and reminders across multiple time zones
- Draft, edit, and respond to professional correspondence in English and Russian on behalf of the principal
- Coordinate internal and external meetings, prepare agendas, and follow up on action items
- Liaise with team members, partners, vendors, and clients on the principals behalf
- Screen incoming communications and prioritize what reaches the principal
- Maintain confidential documents, contracts, and business records
Personal Support
- Manage personal calendar, appointments, and lifestyle commitments
- Coordinate international travel: flights, hotels, transfers, visas, detailed itineraries
- Handle personal errands, bookings, deliveries, and reservations
- Coordinate restaurant reservations, events, and social commitments
- Manage personal expenses, receipts, and reimbursements
- Oversee personal shopping, gift sourcing, and special occasion planning
- Liaise with household staff and service providers where needed
Cross-Cutting
- Operate with absolute discretion on confidential matters
- Be available for ad-hoc requests outside standard hours when required
- Anticipate needs and resolve problems before theyre escalated
Non-negotiable
- Perfect written and spoken English - strict requirement, near-native fluency only
- 3+ years as an Executive Assistant, Personal Assistant, or Chief of Staff to a senior executive, HNWI, or founder
- Highly proactive - solves problems before they reach the principal
- Exceptional attention to detail and organizational discipline
- Discreet, trustworthy, and comfortable signing an NDA
- Reliable home office setup with stable internet and quiet working environment
- Strong plus
- Arabic fluency (third language is highly valued)
- Fluent Russian (written and spoken)
- Experience supporting tech, SaaS, or hosting industry executives
- Background managing both business and personal affairs in parallel
- Comfortable with modern tools: Notion, Telegram, Slack, Gmail/Outlook, calendar apps, expense and travel platforms
- Style fit
- Polished and professional in tone
- Comfortable in a fast-paced environment with shifting priorities
- Flexible with hours; not a 9-to-5 role
- Operates with quiet confidence - no drama, no excuses
Whats Offered
- Competitive salary, commensurate with experience (discussed at interview)
- Long-term, stable position with significant scope for ownership and growth
- Direct working relationship with the principal
Job Details
Role Level: Mid-Level Work Type: Full-Time Country: United Arab Emirates City: Dubai Company Website: https://ultahost.com Job Function: Administrative Support Company Industry/
Sector: Technology Information And Internet IT System Operations And Maintenance And Software Development
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