Executive Administrative Assistant
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Key skills for this role
About the Role
Elevate your career as an Executive Administrative Assistant in Riyadh, where you will provide essential support to senior executives. Your role will involve managing calendars, communications, and travel arrangements while maintaining confidentiality and professionalism.
Key Skills for This Role
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Job Summary
- Provide high-level administrative and operational support to senior executives to ensure efficient functioning of the executive office. Manage calendars, communications, travel, and confidential information while acting as a professional point of contact for internal and external stakeholders.
Key Responsibilities
- Manage executive calendars: schedule and coordinate meetings, appointments, and events; prioritize and resolve conflicts.
- Arrange domestic and international travel: book flights, accommodation, ground transport, prepare detailed itineraries and travel expense reports.
- Prepare, edit, format, and proofread correspondence, reports, presentations, and briefing materials.
- Handle incoming calls, emails and other communications; screen, prioritize and route messages appropriately.
- Coordinate and organize meetings: prepare agendas, take minutes, follow up on action items.
- Maintain confidential files, records and sensitive information with discretion and professionalism.
- Liaise with internal departments and external partners/clients on behalf of the executive.
- Manage office supplies and vendor relationships for the executive office.
- Assist with special projects, events, and ad-hoc tasks as assigned by the executive.
- Support onboarding, expense approval processes and simple HR/finance coordination for the executive's team when required.
& Experience
- Bachelor's degree in Business Administration, Office Management, or related field preferred (or equivalent experience).
- 3+ years of experience supporting senior executives or in a senior administrative role.
- Excellent written and verbal communication skills in English (additional language(s) an advantage).
- Strong time management, organizational skills, and attention to detail.
- Proven ability to handle confidential information with discretion.
- Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint) and calendaring tools; familiarity with collaboration tools (Teams, Zoom, Slack) and travel booking systems.
- Professional demeanor, proactive attitude, and ability to work independently under pressure.
Preferred Competencies
- Strong interpersonal skills and ability to build relationships across functions.
- Prior experience in a fast-paced corporate or executive environment.
- Problem-solving mindset and ability to anticipate executive needs.
- High level of cultural sensitivity and discretion when interacting with senior stakeholders.
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