Executive - Admin Assistant
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Key skills for this role
About the Role
Provide administrative support, manage communications, prepare reports, maintain filing systems, and coordinate travel arrangements for the department.
Key Skills for This Role
Full Job Posting
Overview
Provide day-to-day in administration support
Answer high volume of incoming calls to the Line Manager
Provide reporting and report analysis for the Line Manager and the Assigned Department
Sort incoming mail.
Prioritize and route outgoing items to department mailboxes.
Ensure needed materials are prepared for any meetings or special events.
Coordinate and maintain relationships with other Park Department heads
Prepare Minutes of Meeting.
Prepare various reports.
Develop Power Point Presentations when needed.
Maintain the Department filing system and archiving of all data.
Maintain any requests for the Line Manager.
Order and maintain office supplies.
Coordinate travel arrangements for department personnel to include the completion of expense reports for Line Manager.
Handle Guest Concerns, inquiries, compliments, and complaints.
Provide administrative support to include drafting emails and written correspondence.
Ensuring that the Record Policy is adhered to.
Create and maintain the park duty schedules.
Take and distribute notes from Line Manager in staff meetings.
Other duties as assigned.
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