Executive - Accounts and Finance

Department: Custom Brokerage Role Purpose

The role is responsible for managing day-to-day Accounts Payable activities, including invoice processing, payment management, vendor account reconciliation, record maintenance, and supporting month-end closing activities. The position requires accuracy, timely execution, and effective coordination with vendors and internal stakeholders.

Reviewing and verifying vendor invoices, matching them with Jobs and receiving documents, and entering them into the accounting system.

Scheduling and processing payments, including check runs and electronic transfers (ACH), to ensure timely payments.

Reconciling vendor statements, investigating discrepancies, and resolving outstanding balances.

Maintaining accurate, up-to-date vendor records and filing documentation for audit trails.

Handling vendor inquiries regarding invoice status and payment discrepancies.

Assisting with month-end closing activities, including accruals and account reconciliations.

Experience with accounting software (e.g., Logysis, SAP, Tally) and Microsoft Office, particularly Excel.

High accuracy in data entry and invoice matching.

Understanding of basic bookkeeping and accounts payable principles.

Strong verbal and written communication skills for vendor and team interaction.

Excellent time management to meet payment deadlines.