Events Specialist

Role Overview

Event Planning and Logistics

• Support the lifecycle of trade shows, field events, and customer-facing activations.
• Develop event project plans, timelines, and checklists.
• Coordinate event strategy with Marketing, Sales, Product, and Leadership.
• Manage booth design, layout, upgrades, maintenance, setup, teardown, and venue compliance.
• Coordinate electrical, Wi-Fi, furniture, AV equipment, and other onsite services.
• Ship booth materials, equipment, and swag to and from event locations.
• Maintain event asset inventory, replenish supplies, and identify shipment risks or delays.
• Coordinate staffing schedules, travel, training materials, and onsite vendor and attendee support.

Budgets, Reporting and Hosted Events

• Manage event budgets, expenses, cost control, vendors, and post-event reconciliations.
• Track event metrics, lead generation, engagement, overall impact, and ROI.
• Maintain event calendars, documentation, reports, and internal communications.
• Plan company-hosted workshops, roundtables, and in-person experiences.
• Source venues, build registration pages, coordinate speakers, and manage run-of-show materials.
• Monitor registrations, engagement, and capacity; adjust promotions and support post-event lead follow-up.

Qualifications

• 2–5 years of experience in event coordination, trade show management, or marketing operations.
• Strong organization, project management, attention to detail, communication, interpersonal, and problem-solving skills.
• Experience managing budgets, vendors, and event logistics.
• Ability to lift, move, and transport event materials.
• Proficiency with project-management tools and CRM or marketing systems, such as Microsoft Project and Salesforce.
• Ability to travel up to 25%.

Preferred Skills

• Experience in B2B technology, SaaS, or similar industries is preferred.
• Knowledge of trade show regulations and booth best practices is preferred.
• A creative mindset for brand representation and attendee experience is preferred.
• Ability to work independently in a fast-paced, deadline-driven environment is preferred.

Compensation

• Starting base salary range is CAD 67,700 to CAD 80,000 per year.
• The position is eligible for bonus and long-term incentives.

Benefits

• Benefits include medical, dental, vision, paid time off, retirement savings, employee stock purchase, volunteer days, and learning opportunities.