Events Executive - 6 months temporary contract

About MMI

Job purpose

Key responsibilities

• Maintain event calendars, trackers, records, approvals, and documentation; schedule meetings, take notes, and follow up on actions.
• Organize supplier quotations, purchase-order requests, invoice processing, and event expense tracking.
• Coordinate bookings and logistics for staffing, access, stock, equipment, setup, and breakdown.
• Support guest lists, ticket allocations, and partner hosting; liaise with suppliers, venues, and internal teams.
• Provide hands-on event preparation and on-site delivery support; consolidate data and feedback for reporting and expense reconciliation.

Required experience and skills

• 2–5 years’ experience in event administration, coordination, hospitality, or a similar support role.
• Strong organization, deadline management, accuracy, communication, teamwork, and follow-through.
• Proficiency in Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook.
• Flexibility to work evenings and weekends when required for events.

Desirable skills

• Familiarity with supplier quotations, purchase orders, invoices, and expense reconciliation is desirable.
• Asana or similar project-management tool experience is desirable.
• Event-logistics, guest-list, ticket-allocation, or hospitality-arrangement experience is desirable.
• A customer-focused approach and willingness to provide hands-on support are desirable.