EVENT PRODUCER / PROJECT & OPERATIONS MANAGER

Role overview

Event planning and delivery

• Manage events from initial brief through planning, production, installation, live delivery, dismantling, and final reporting.
• Prepare scopes of work, timelines, production schedules, checklists, staffing plans, and run sheets.
• Track deliverables including branding, fabrication, AV, staging, lighting, furniture, registration, hospitality, content, and interactive technology.
• Coordinate creative, design, technical, procurement, finance, and production teams, ensuring clear instructions, deadlines, and approved specifications.
• Source and assess suppliers, request quotations, negotiate pricing, confirm technical requirements, and monitor quality and delivery.
• Prepare cost estimates, track expenses, manage purchase orders and supplier payments, and flag changes affecting costs or profitability.

Coordination and onsite execution

• Conduct venue visits, check dimensions and access, coordinate permits and venue requirements, and manage transport, storage, accommodation, and equipment movements.
• Check artwork, materials, dimensions, samples, technical drawings, and finished items against approved requirements.
• Lead installation and rehearsals, coordinate suppliers and crews, manage live event operations, and resolve issues quickly.
• Provide client progress updates, manage approvals and changes, and align expectations with the agreed scope.
• Complete dismantling, returns, supplier reconciliation, documentation, and post-event reports.

Candidate requirements

• Proven experience in event production, project management, or event operations.
• Practical knowledge of fabrication, branding, AV, staging, lighting, and event logistics.
• Experience managing multiple vendors, budgets, deadlines, and simultaneous projects.
• Strong attention to detail, negotiation, communication, and problem-solving skills.
• Ability to read briefs, layouts, technical specifications, and production drawings.
• Hands-on approach and confidence leading onsite teams and making timely decisions under pressure.
• Confidence using project tracking tools, spreadsheets, and production schedules.
• Willingness to travel and work flexible hours during event delivery.
• Experience with GCC events, healthcare conferences, exhibitions, or AI-powered activations is an advantage.
• At least 2 years of event management experience is required.

Pay

• The description lists pay of AED 1–10 per month.

Work location

• Work is in person.

Application materials

• Applicants are asked to provide a CV and examples of events they personally managed.