Event Operations

About the role

Stakeholder coordination

• Coordinates event delivery stakeholders and acts as the primary event operations interface with stadium departments.
• Coordinates readiness across safety and security, facilities and engineering, guest experience, hospitality, commercial, ticketing, IT, broadcast, finance, procurement, HR, and marketing.
• Serves as an operational contact for event organizers, promoters, production companies, teams, broadcasters, rights holders, FIFA, leagues, federations, and governing bodies.
• Liaises with ministries, local authorities, emergency services, civil defense, police, transport agencies, and Aramco corporate stakeholders to meet event requirements and approvals.

Mobilization and readiness

• Develops mobilization plans covering workforce deployment, timelines, venue activation, and resource allocation.
• Coordinates cross-functional mobilization and manages stadium opening, activation, event-time operations, and demobilization.
• Monitors readiness milestones and conducts reviews, venue inspections, tabletop exercises, rehearsals, and test events.
• Coordinates mobilization command activities, identifies and mitigates operational risks, and escalates issues when needed.
• Supports mobilization for major tournaments, sports events, concerts, and other large-scale events in line with governing body and venue standards.
• Coordinates contractor, supplier, and service partner mobilization, including staffing, equipment, logistics, and operational support.
• Maintains procedures, documentation, readiness dashboards, and reports; captures lessons learned and improves future readiness.

Event budget management

• Prepares event cost estimates and operational budget forecasts for planning and approvals.
• Manages approved operational expenditure and allocates resources in line with financial controls and procurement policies.
• Monitors costs against budget, identifies risks and variances, and finds cost optimization opportunities.
• Reviews and approves operational spending within delegated authority and escalates exceptions.
• Works with Finance and the Venue Operations Director to align budgets with venue financial objectives.
• Validates staffing, contractor, security, cleaning, stewarding, logistics, temporary infrastructure, and event service costs.
• Supports annual departmental budgets, workforce plans, and operating forecasts while maintaining budget discipline, contractual compliance, safety, and guest experience.

Requirements

• Able to work evenings, weekends, public holidays, and extended hours during major events.
• Able to be present during critical event periods and act as the senior operational representative for the venue.
• Able to coordinate operational planning and readiness across stadium functions and external stakeholders.
• Able to manage event operational expenditure, resource allocation, financial controls, and procurement policy compliance.
• Able to coordinate with governing bodies, public authorities, emergency services, and regulatory stakeholders to meet event requirements and approvals.