Estimating and Procurement Manager

Role overview

Contracts and tender management

• Prepare and administer construction contracts, scopes of work, tender documents, and subcontractor agreements.
• Manage tender packages, bids, pricing comparisons, scope clarification, and award recommendations.
• Partner on contract reviews and bid decisions; oversee subcontractor setup, bid management, documentation, and systems.
• Communicate contract terms, specifications, scope, pricing, and workmanship expectations.

Estimating and purchasing

• Oversee estimates for homes, base builds, upgrades, extras, RFPs, custom changes, take-offs, and costing.
• Advise on feasibility, trade impacts, drawings, specifications, and non-standard requests; align estimates with sales and operational commitments.
• Audit estimates, job summaries, and purchase orders; maintain NewStar product codes, estimating data, and pricing controls.
• Work with Accounting on budgets, financial data, discrepancies, and cost variances; advise senior management on projects and product decisions.
• Maintain subcontractor, supplier, and vendor relationships supporting competitive pricing and reliable service.

Systems and data management

• Maintain accurate estimating, pricing, product, and contract data across NewStar and related systems.
• Develop, enforce, and improve estimating and purchasing procedures, standards, tools, and practices.
• Resolve process root causes and coordinate estimating information, follow-ups, and completion across departments.

Team and cross-functional leadership

• Lead the Estimating and Purchasing team through workload planning, coaching, development, and performance oversight.
• Set priorities and monitor the quality, accuracy, and timeliness of estimating, purchasing, and contract support.
• Attend operational meetings and partner across departments to resolve significant pricing, scope, technical, and operational issues.

Experience and qualifications

• 7–10 years of progressive experience in residential construction contracts, estimating, tendering, purchasing, procurement, or cost management, including trade-partner coordination and bid processes.
• Experience with NewStar Enterprise or a similar residential construction management, estimating, or procurement system is required.
• Previous leadership or supervisory experience managing estimating, purchasing, or procurement staff is required.
• Post-secondary education in Construction Management, Construction Engineering Technology, Estimating, Business Administration, or a related field is preferred.
• Homebuilding experience is strongly preferred; BuilderMT or Bid Manager experience is an asset.

Knowledge and skills

• Strong knowledge of residential construction methods, scopes of work, tender documentation, and contract administration.
• Ability to assess drawings, specifications, take-offs, custom changes, pricing, budgets, purchase orders, invoices, and cost variances.
• Strong leadership, coaching, work-planning, coordination, negotiation, communication, and relationship-management skills.
• Advanced organization and prioritization skills; strong Microsoft Office skills, particularly Excel, Outlook, and Word.

Work environment

• Work involves multiple simultaneous deadlines, prolonged sitting or standing at a workstation, and repetitive computer and document-management tasks.
• Overtime may be required during busy periods or to meet project deadlines.
• The role is located at 38 Colonnade Road North, Nepean, Ontario.

Compensation

• The stated range is $110,000–$130,000 and reflects expected total annual compensation, including base pay, bonuses, and/or commissions.

About Tartan Homes