Estimating and Procurement Manager

Role overview

Contracts and tender management

• Prepare and administer construction contracts, scopes of work, tender documents, and subcontractor agreements.
• Manage tender packages, bids, pricing comparisons, scope clarification, and award recommendations.
• Partner with the Director of Operations on contract reviews, bid acceptance, and decision-making.
• Oversee subcontractor setup, bid management, contract documentation, and systems; communicate contract terms, specifications, scope, pricing, and workmanship expectations.

Estimating and purchasing

• Oversee estimating for base builds, upgrades, extras, RFPs, custom changes, take-offs, and costing.
• Advise on construction feasibility, trade impacts, drawings, specifications, and non-standard requests.
• Ensure estimates and pricing align with Sales, Design Centre, and operational commitments; audit estimates, job summaries, and purchase orders.
• Oversee NewStar product codes, estimating data, pricing controls, and purchase order creation and maintenance.
• Work with Accounting on budgets, costing, financial data, purchase orders, invoices, and cost variances; escalate material issues.
• Advise senior management on prospective projects, product decisions, and construction requirements; maintain trade and supplier relationships.

Systems, process, and team leadership

• Maintain estimating, pricing, product, and contract data across NewStar and related systems.
• Develop and improve estimating and purchasing procedures, standards, tools, and best practices; resolve root causes of accuracy and workflow issues.
• Coordinate estimating information across departments, assign follow-ups, and monitor completion.
• Lead the Estimating and Purchasing team through workload planning, coaching, development, and performance oversight.
• Set priorities, monitor quality and timeliness, attend operational meetings, and coordinate resolution of significant cross-functional issues.

Education and experience

• 7 to 10 years of progressive experience in residential construction contracts, estimating, tendering, purchasing, procurement, or cost management, including trade partner and bid-process coordination, is required.
• Experience with NewStar Enterprise or a similar residential construction management, estimating, or procurement system is required.
• Previous leadership or supervisory experience managing estimating, purchasing, or procurement staff is required.
• Post-secondary education in Construction Management, Construction Engineering Technology, Estimating, Business Administration, or a related field is preferred.
• Homebuilding experience is strongly preferred; BuilderMT or Bid Manager experience is an asset.

Knowledge and capabilities

• Strong knowledge of residential construction methods, scopes of work, tender documentation, and contract administration.
• Ability to review drawings, specifications, take-offs, custom changes, and pricing for technical and commercial accuracy.
• Financial and analytical skills for reviewing budgets, purchase orders, invoices, pricing, and cost variances.
• Strong leadership, coaching, work-planning, cross-functional coordination, negotiation, communication, and relationship-management skills.
• Advanced organization and prioritization skills; strong Microsoft Office skills, particularly Excel, Outlook, and Word.

Work environment

• Work includes serving several people or departments under simultaneous deadlines, with prolonged sitting or standing at a workstation.
• Computer and document-management work requires manual dexterity and is repetitive; overtime may be required during busy periods or to meet project deadlines.

Compensation

• The stated salary range is $110,000–$130,000 and reflects expected total annual compensation, including base pay, bonuses, and/or commissions.